Senior Associate Vice President, Facilities, Planning & Management

Job Description:

Senior Associate Vice President, Facilities, Planning & Management

Description

Senior Associate Vice President, Facilities, Planning & Management

*Another Source is assisting Cal Poly Pomona in this search. In order to be considered, all applicants must submit their applications through both the Cal Poly Pomona Careers page and the Another Source Careers page . The Priority Consideration Date for applications is April 12, 2026*

The scope of this role includes:
• Stewardship of a 1,400-acre campus
• Oversight of 200+ buildings and 5.5M+ square feet of facilities
• Leadership of ~160 facilities professionals
• Executive oversight of facilities operations, capital planning, design & construction, and utilities
• Implementation of a newly approved campus physical master plan

The SAVP will play a key leadership role in advancing major campus initiatives while ensuring operational excellence across one of the CSU system’s most dynamic campuses.

Here's a little about Cal Poly Pomona:
Cal Poly Pomona is one of the nation’s leading polytechnic universities and a proud member of the 22-campus California State University system. Known for its hands-on “become by doing” philosophy, the university prepares students to solve real-world challenges through experiential learning and applied research. Located on a scenic 1,400-acre campus in Southern California, Cal Poly Pomona serves more than 26,000 students across eight academic colleges and is widely recognized for excellence in engineering, business, architecture, agriculture, and hospitality management.

The campus is experiencing continued growth and transformation, supported by strategic investments in facilities, infrastructure, and sustainability. Facilities Planning & Management (FP&M) plays a central role in this progress, stewarding the university’s physical environment-including more than 200 buildings and approximately 5.5 million gross square feet of facilities. With a team of approximately 160 employees, FP&M oversees campus planning, design and construction, facilities operations, utilities, and sustainability initiatives that support the university’s mission and long-term strategic vision.

About this role:
Reporting to the Vice President for Administrative Affairs who also serves as the Chief Financial Officer, the Senior Associate Vice President (SAVP) for Facilities Planning & Management provides executive leadership for the university’s comprehensive facilities enterprise. This role oversees facilities and maintenance, capital planning, design and construction, business services, and campus physical planning.

This is a highly visible leadership role responsible for shaping the long-term stewardship and development of Cal Poly Pomona’s physical campus. The SAVP leads a large and diverse workforce, guides a significant capital program addressing more than $2 billion in deferred maintenance, capital improvement, and infrastructure needs, and partners closely with university leadership to ensure that facilities planning supports the institution’s academic mission, student success, and operational excellence.

The role also carries a unique responsibility: oversight of the university’s water treatment plant-one of only two such facilities operated within the CSU system-positioning this leader at the forefront of infrastructure stewardship and sustainability innovation on campus.

Scope & Impact

Leadership and Strategic Direction

• Provide executive leadership and strategic direction for Facilities Planning & Management, ensuring alignment with the university’s mission and long-term institutional priorities.

• Lead a high-performing organization of approximately 160 facilities professionals across operations, capital planning, design and construction, and business services.

• Establish departmental goals, performance expectations, and operational standards that support service excellence, safety, and accountability.

• Guide organizational planning, workforce development, succession planning, and recruitment to sustain a best-in-class facilities organization.

• Promote an open communication culture that encourages feedback and drives positive departmental growth.

• Apply strategic understanding of interdepartmental functions to drive alignment, remove operational bottlenecks, and advance efficiency across the organization.

Facilities Operations, Maintenance, and Sustainability Oversight

• Oversee campus-wide facilities operations, maintenance, and grounds services supporting more than 200 buildings across a 1,400-acre campus.

• Ensure effective preventive and corrective maintenance programs using the university’s computerized maintenance management systems.

• Direct strategies for addressing deferred maintenance and facility renewal through capital planning and operational initiatives.

• Promote sustainability initiatives related to facilities systems, utilities, fleet, and campus infrastructure.

• Foster a culture of safety, regulatory compliance, emergency preparedness, and responsive service.

Capital Planning, Design, and Construction

• Provide executive oversight of all capital planning, design, and construction initiatives across the university.

• Lead development and execution of long-range facilities strategies aligned with enrollment growth, academic priorities, and campus master planning.

• Oversee project delivery including procurement, contractor management, design review, budgeting, scheduling, and regulatory compliance.

• Ensure successful delivery of capital projects while maintaining quality, safety, cost control, and risk mitigation.

Campus Physical Planning and Capital Program Development

• Direct the development and ongoing implementation of the Campus Physical Master Plan.

• Lead preparation and submission of the university’s Five-Year Capital Outlay Program.

• Coordinate space planning initiatives and oversee campus space data reporting and facilities planning documentation.

• Serve as a key liaison with the CSU Chancellor’s Office, Board of Trustees, and regulatory agencies regarding capital planning and facilities development.

Financial Stewardship and Business Operations

• Provide financial oversight of FP&M budgets, resource allocation, and long-range financial planning.

• Oversee business services including procurement, human resources coordination, inventory, and facilities service workflows.

• Ensure strong fiscal stewardship, financial transparency, and compliance with CSU policies and procedures.

Organizational Excellence and Continuous Improvement

• Champion data-driven decision-making, performance metrics, and continuous improvement initiatives.

• Implement process improvements and Lean methodologies to strengthen operational efficiency and service delivery.

• Establish performance dashboards and reporting tools to track service levels and organizational outcomes.

Campus Collaboration and External Engagement

• Serve as a trusted partner to university leadership, collaborating with academic and administrative units to support teaching, research, and campus operations.

• Represent the university with local, state, and federal agencies, professional organizations, and CSU systemwide groups.

• Maintain strong relationships with contractors, consultants, and external partners involved in campus facilities initiatives.

Qualifications

• Bachelor’s degree from an accredited institution, ideally in architecture, engineering, planning, or related discipline.

• Valid CA driver’s license

• Minimum of 10 years of progressively responsible experience in facilities management, capital project management, or related field.

• At least 5 years of supervisory or executive leadership experience managing large teams and complex operations.

• A high level of personal integrity, ethics, initiative, and strong interpersonal skills.

• Extensive facilities services management, capital design and construction experience preferably in a collective bargaining environment.

• Demonstrated success advising senior leadership on strategic investments in physical-plant assets and in the resources necessary to optimize them in a complex environment.

• Broad and deep domain expertise, a commitment to transparency and service, and the vision and leadership capacity to enable the Facilities organization to manage the broad and evolving range of responsibilities and expectations established for it.

• A demonstrated ability to lead, supervise, and communicate effectively across a broad workforce and campus community, fostering an inclusive, respectful, and service-oriented work environment.

• Significant experience successfully leading organizational change and an affinity for organizational issues including staff recruitment, retention and development, and effective use of information technology.

• A demonstrated ability to establish and maintain productive working relationships with diverse campus stakeholders, the CSU Office of the Chancellor, as well as the broader community, contractors, and consultants.

• Exceptional communication skills, including an ability to effectively communicate complex technical concepts to a non-technical audience.

• Ability to bring a "best practice" approach to processes and procedures and foster a responsive service orientation within facilities management; thrives on change, pace, action, and accountability.

• Demonstrated intellectual curiosity, appreciation for the University's academic mission, and ethos of practical experiential learning and ability to effectively work within the university's shared governance environment.

• Ability to promote a positive, productive, and proactive customer-oriented work environment that fosters openness and trust; and maintains and enhances productive relationships across campus and with the community in matters related to facilities.

• Demonstrated success developing and managing a large team of facilities professionals in a customer focused organization.

• This description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

Preferred Qualifications

• Experience in leading a facilities-management services unit and directing a successful capital project delivery program within higher education or a similarly complex institution.

• Master's degree in engineering, architecture, business, facilities management or related field/discipline.

• Familiarity with LEED-certified building criteria and practices, preferably demonstrated by an earned LEED credential.

• A valid California Architect's license or Professional Engineer's license.

Compensation

• The anticipated salary range for this position is $220,000 - $236,256 annually, commensurate with experience.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy .

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy .

CSU Classification Salary Range

This position is part of the Management Personnel Plan (MPP) bargaining unit M80. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $6,891 and maximum $22,119 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the Acceptable I-9 website .

University Driving Requirements

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy .

Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the CSU's Conflict of Interest Policy .

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure Policy .

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected] . For more information, go to Employment Notices .

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.

Advertised: Mar 16 2026 Pacific Daylight Time
Applications close: