Office Assistant II

Job Description:

Office Assistant II

Description

Definition and Class Characteristics

INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON APRIL 1 & 2, 2026.

If you are organized, detail-oriented, and comfortable handling physical tasks such as lifting packages, we have a rewarding opportunity for you! Nevada County is seeking a customer service-oriented Office Assistant II to support operations in our busy and dynamic Central Services Shipping/Receiving Mailroom. This position plays a key role in ensuring timely and accurate mail processing and delivery for County departments.

Core Duties and Responsibilities

Receiving and Sorting Mail
Receive letters, packages, and deliveries from postal services and couriers. Sort items by department, individual, or delivery priority to ensure timely distribution throughout the organization.

Processing Outgoing Mail
Prepare outgoing mail by weighing items, calculating postage, affixing labels, and ensuring compliance with postal regulations. Process express shipments, overnight packages, and large mailings.

Record-Keeping and Tracking
Maintain accurate logs of incoming and outgoing mail, including certified, registered, business reply mail (BRM), and time-sensitive items. Assisting with tracking packages to ensure delivery confirmation and prevent loss.

Equipment Operation
Operate and maintain mailroom equipment including postage meters, scanners, folding machines, and other office equipment. Assist with document processing tasks such as scanning and data entry.

Customer and Vendor Interaction
Assist County employees with all types of shipping related requests, support completion of required forms, handle sensitive materials, and coordinate pickups and deliveries with external courier services.

Inventory and Supply Management
Monitor and maintain shipping supplies such as envelopes, boxes, forms, labels and postage. Place supply orders as needed to ensure uninterrupted operations.

Desired Skills and Abilities

The ideal candidate will demonstrate the ability to:

• Provide strong customer service to internal staff and external partners
• Understand and follow verbal and written instructions
• Organize and maintain accurate records and files
• Maintain attention to detail in a fast-paced environment with frequent interruptions
• Learn specialized processing procedures and office support tasks
• Adhere to Federal and State mandated chain-of-custody procedures and established internal controls to ensure secure handling and timely processing of sensitive, confidential, and time-critical materials.
• Establish and maintain effective working relationships
• Use initiative and sound judgment within established guidelines
• Operate standard office equipment including computers, copy machines, postage meters, folding machines, and telephone systems
• Perform accurate arithmetic calculations
• Prioritize work and manage multiple tasks simultaneously
• Be able to problem solve and work independently
• Be a Self-Starter
• Be able to stand and/or walk long periods of each day
• Be able to drive safely in inclement weather conditions

Education and Experience

Equivalent to completion of twelfth grade, and two (2) years of work experience at a level equivalent to Nevada County’s classification of Office Assistant I.

Experience in the public sector desirable.

Licenses and Certificates

Possession of a valid driver’s license.

Why Nevada County?

Because here, your contribution, your worth, your ideas, all have a place! We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team. Great discoveries happen when people from a diverse set of backgrounds come together. Best of all, you make a difference in the lives of our community every day. Bring your whole self to our place.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
To learn more about this position, read the full Office Assistant II job description.

Education and Experience Required

Equivalent to completion of twelfth grade, with coursework or practical experience in typing and t wo or more years of general clerical or office assistant experience at a level equivalent to Nevada County's classification of Office Assistant I.

Benefits Guide

The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information.
Health Insurance
The County sponsored plan is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.
Health Insurance Plans

• Anthem Blue Cross Select HMO
• Anthem Blue Cross Traditional HMO
• Blue Shield CalPERS Access+ HMO
• Blue Shield Trio HMO
• Kaiser HMO
• PERS Gold PPO (County sponsored plan)
• PERS Platinum PPO
• PORAC (Available to PORAC members only)

Flexible Spending Accounts
The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.
Life Insurance
Voya is the County's life insurance provider. We offer the following products through Voya:

• Basic Accidental Death and Dismemberment
• Basic Term Life
• Optional Accidental Death and Dismemberment plans
• Optional Dependent Term Life
• Optional Term Life

Dental & Vision Insurance
Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Ameritas Dental is the dental provider offered through Nevada County and Ameritas VSP Vision Care is our vision care provider.
Retirement
The County is a member of the CalPERS retirement system and also provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or documents and links are subject to change without notice.

Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

[email protected]

www.nevadacountyca.gov

Closing Date/Time: 3/27/2026 8:00 AM Pacific

Salary:

$42,946.68 - $52,429.08 Annually