Contract Administrator

Job Description:

Contract Administrator

Description

Description

THE AGENCY

The General Services Agency (GSA) is comprised of Fleet Services, Facilities, Procurement, Special Services, Parks, Security, and Business Support and is responsible for a broad spectrum of services to all the County departments and agencies. It requires a very diverse workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with their customers to provide expertise and cost-effective service delivery, and foster the preservation of natural resources.

THE POSITION

Under general supervision, administers custodial and other facilities maintenance contracts for County owned and leased facilities and provides administrative support to departmental management. Works primarily in an office environment but may be required to visit various departments/agencies on a regular basis and meet offsite with business/community leaders, the public, and outside contractors.

The ideal candidate will possess strong organizational and communication skills. The successful candidate will work effectively in a team setting.

EDUCATIONAL INCENTIVE: Incumbent may be eligible for an educational incentive of 2.5%, 3.5%, or 5.0% based on completion of Associate's, Bachelor's, or Master's degree that is not required for the classification.

AGENCY/DEPARTMENT: General Services Agency, Facilities and Materials Department

Administrative Assistant I is represented by the Service Employees International Union, and is eligible for overtime compensation.

NOTE: This classification is within a bargaining unit that is subject to an agency shop arrangement which mandates all Regular employees either join Local 721 of SEIU and pay dues as a member OR either pay a service fee to Local 721 or direct that an amount equivalent to the service fee be distributed to a qualified charitable organization.

Examples Of Duties

Duties may include but are not limited to the following:

• Administers custodial and facilities maintenance contracts, including monitoring payments to vendors and client billings.

• Collects data and keeps records regarding a variety of Housekeeping and Grounds activities.

• Analyzes and prepares budgets and supporting documentation.

• Inspects sites throughout the County and prepares written inspection reports.

• Monitors and may supervise the work of subordinates or coordinate the work of others assigned to perform general administrative tasks.

• Performs a variety of staff projects and assignments in direct assistance to departmental management staff.

• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE:

Some education and/or experience which would provide the required knowledge, skills and abilities (KSAs). For example, possession of the requisite KSAs could typically be demonstrated by possession of an Associate Degree in a related field and/or one (1) to two (2) years of related experience. Additional related experience can be substituted for the education on a year for year basis. Depending on assignment, supervisory experience may be highly desirable.

NECESSARY SPECIAL REQUIREMENT:

- Must possess at time of hire, and thereafter maintain, a valid California Driver License.
- Must be able to work a shift that begins at 6:00am.

KNOWLEDGE, SKILLS AND ABILITIES

Working knowledge of: principles and techniques of administrative and fiscal analysis, organization and staffing, public relations, and contract development and monitoring.

Working ability to: prepare a variety of reports and recommendations, communicate orally and in writing, establish and maintain effective working relationships with co-workers, the general public and outside contractors.

Recruitment Process

FINAL FILING DATE: This is a continuous recruitment and applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply on-line, please refer to our web site at www.venturacounty.gov/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants: Sufficient information must be provided under the Education/Work experience portions of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications in order to determine eligibility. A resume may be attached to supplement your responses in the above sections; however, it may not be substituted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position.

APPLICATION EVALUATION - qualifying: Candidates' applications, resumes, or other required documentation will be evaluated on a comparative basis against pre-established criterion. Those individuals whose materials best indicate possession of the stated requirements, may be invited to continue to the next step in the screening and selection process.

ORAL EXAMINATION - 100%: A job-related oral examination will be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

ELIGIBLE LIST:

Candidates successfully completing the oral examination may be placed on an eligible list for a period of one (1) year.

The eligible list established from this recruitment may be used to fill current and future regular (including Temporary and Fixed Term), Intermittent, and Extra Help vacancies. There is currently one (1) Regular vacancy in the General Services Agency.

NOTE: If there are three (3) or fewer qualified applicants, an examination may not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

For further information about this recruitment, please contact Chinna Nahabedian by e-mail at Chinna.Nahabedian@venturacounty.gov or telephone at (805) 654-2458.

EQUAL EMPLOYMENT OPPORTUNITY: The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

Service Employees International Union (LOCAL 721)

(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: UPA, UPC, UPE, UPH, UPI, UPJ, UPT, UWS

Salary:

$56,403.59 - $78,914.79 Annually