Department Coordinator

Job Description:

Department Coordinator

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion, as well as being an employer of choice. You will also have the opportunity to realize your own personal goals, be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the Department Coordinator sits at the center of daily operations, supporting academic programs, faculty, and students across the Systems and Operations Management Department. The incumbent contributes to smooth office workflow, budget tracking, class scheduling, faculty onboarding, and website updates while serving as a go-to resource for questions and coordination. With exposure to academic planning, personnel processes, and student services, the role offers variety, visibility, and meaningful impact within a fast-paced academic environment.

• Acts as a resource for department leadership, faculty, students, and visitors
• Coordinates office workflow, procedures, and daily administrative activities
• Supports budget tracking, purchasing, reconciliations, and travel documentation
• Assists with class scheduling, enrollment monitoring, and student record verification
• Supports faculty recruitment, onboarding, and personnel documentation
• Maintains departmental websites and confidential records
• Coordinates student assistant assignments and payroll
• Provides operational continuity during staff absences and supports special projects as needed
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/5ytcxfemz3dyktyifg4pa0gfhc4oh1mx

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity, exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities

• Knowledge of administrative and operational practices within an academic or professional office environment, with the ability to serve as a resource to department leadership, faculty, students, and visitors; coordinate office procedures and workflow; plan, organize, and prioritize multiple projects; address issues proactively; and provide work direction to graduate and undergraduate student assistants.
• Knowledge of academic scheduling and student services processes, with the ability to prepare and update schedules of classes using SOLAR, monitor enrollments, verify student eligibility and prerequisites, issue permission numbers, manage departmental websites, and provide accurate information and guidance to students, faculty, and visitors.
• Ability to support fiscal and operational activities, including monitoring expenditures, reconciling departmental funds, processing requisitions and chargebacks, verifying travel authorizations and expense reports, and assisting with projects related to software acquisitions, while maintaining accuracy, attention to detail, and compliance with institutional policies and procedures.
• Ability to support faculty and personnel-related processes, including assisting with recruitment activities, preparing personnel action forms and requisition reports, maintaining confidential records, coordinating office access and security requests, composing correspondence and reports, and processing a variety of administrative and student forms with accuracy, discretion, and attention to detail.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1035 / Administrative Support Coordinator / 2
• The anticipated HIRING RATE is $4367 per month. The salary range for this classification is: $4367- $6362 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period.
• The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position.

General Information

• Applications received through February 13, 2026 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

Work with purpose at the CSU.
Your career can change lives, communities, and futures. Watch why CSU is more than a job: https://www.youtube.com/watch?v=2VXk4PPlSl4

Advertised: Jan 30 2026 Pacific Standard Time
Applications close: