Administrative Services Director

Job Description:

Administrative Services Director

Description

Description

With the assistance of Peckham and McKenney, the City of Livermore invites your interest in the position of Administrative Services Director. Please review the job brochure here .

To review information about this exciting opportunity and submit your application please visit Peckham and McKenney's website .

To be considered for this position application materials must be submitted no later than March 1, 2026.

DEFINITION

Under administrative direction, plans, organizes, directs, and manages the administrative services department which includes the finance, human resources, and information technology functions. Major program responsibilities include but are not limited to investment management, cash management, citywide budget, and financial and accounting functions; labor relations, benefits, recruitment, selection, and training functions; information technology and telephony functions; serves as the Financial Officer of the Redevelopment Agency, and the City's Treasurer and Purchasing Agent; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is a department head classification reporting to the City Manager through the Assistant City Manager. Performs responsible and innovative administrative management in support of the City's goals and objectives, and is a participating member of the City's executive management team. Appointment to the Administrative Services Director is an "at-will" appointment.

SUPERVISION RECEIVED

Administrative direction is provided by the Assistant City Manager and City Manager.

SUPERVISION EXERCISED

Exercises direct and indirect supervision of supervisory/management, professional, technical, and support personnel of the Department.

Examples of Important and Essential Functions

General Administrative Functions

Plans, supervises, and directs the programs, projects, and operations for the finance, human resources, and information technology functions; establishes departmental goals, objectives, strategies, and priorities; develops and implements strategic visions that are in alignment with the City's vision, goals, and objectives; selects, manages, and evaluates department staff; provides organizational and departmental leadership; delegates decision making to the most effective staff level in the department; prepares, administers, and directs various ongoing, annual, and project oriented programs and fiscal budgets; coordinates activities of the department with those of other City departments; maintains direct communication with peers, staff, and the public; regards exceptional public service as a fundamental way of operating; creates effective and service oriented teams; looks for means and methods to innovate and improve programs and services and supports calculated risk taking, professional growth and re-engineering and continuous improvement processes; effectively resolves complaints or concerns which cannot be resolved by division managers or other staff members; and prepares and presents oral reports and presentations.

Financial Management Functions

Administers the City's and the Redevelopment Agency's financial reporting and accounting activities, the financial reporting of the Livermore Capital Projects Financing Authority, special assessment financing, debt service administration, and treasury functions; provides for issuance of suitable obligations for long term financing of capital projects, as well as short term interim financing of cash flow deficits; manages the City's investment program; reviews and analyzes departmental/city expenditures and revenues to evaluate impact upon City operations and programs; annually prepares investment policy updates for City Council approval; provides for timely collection, deposit and posting of revenues and taxes and control of disbursements; administers provision of general ledger services, including payroll, payables, receivables, and financial reporting; manages auditing of financial reports by independent auditors; provides purchasing and stores services to departments; implements federal, state, and local mandates; prepares the City's operating budget document and assists in the development of the capital improvement program budget; develops budget, financial, and accounting instructions; and prepares and presents financial reports and analyses.

Human Resources Functions

Administers the City's recruitment and selection, employee relations, labor contract negotiation and administration, compensation and benefits, classification system, training, and human resource information systems functions; consults with and provides assistance to the Assistant City Manager, City Manager, and department heads in human resource policy issues and organizational matters; manages and participates in City labor contract negotiations and oversees contract administration; manages and participates in activities that impact labor relations; ensures that city programs and processes are carried out in conformance with federal, state, and municipal regulations, policies, and employer/employee bargaining group contracts; manages human resources information programs, including electronic and hard copy records; and manages the preparation and maintenance of a variety of technical and administrative reports, correspondence, and documents relating to human resource services.

Information Technology Functions

Administers the City's comprehensive information technology program and strategy, including the management of city-wide computer operations, personal computers,
software applications, phone systems, peripheral equipment, technical services agreements and maintenance contracts; develops and administers the information technology operating and capital improvement budgets in cooperation withdepartments; works with the City Manager and executive leadership team to review and develop short and long range information systems policy, plans, and operations; and manages negotiations of computer services contracts and equipment purchases.

Job Related and Essential Qualifications

Demonstrated Knowledge of :

Principles and practices of effective leadership, mentoring, employee development and supervision, conflict resolution, negotiating, and customer service; principles and practices of governmental accounting, auditing, taxation and budgeting; human resources programs and administration; and information technology, computer operating systems and software, and telecommunication administration; pertinent Federal, State, and local laws, regulations, codes, ordinances, and policies applicable to financial reporting, human resource management, and information technology; sound investment practices and techniques; principles and techniques of operating and capital improvement budget development and administration; methods of resource allocation management; strategic planning techniques and models; methods of analysis and evaluation of programs, policies, and operational needs; and effective written and verbal communication etiquette, including public speaking techniques.

Demonstrated Skills to :

Plan, organize, and direct the activities of a diverse department; select, supervise, train, evaluate, mentor, and coach staff; forecast and develop strategic plans for present and future departmental services; analyze technical and administrative obstacles, identify solutions, project outcomes, and take or recommend appropriate actions in support of goals; interpret political and administrative direction and incorporate into operational policy and procedures; maintain and exhibit discretion, honesty, and integrity when handling sensitive situations; understand, interpret, apply and explain laws, rules, regulations, ordinances, MOUs, policies and professional practices; prepare and administer a variety of budgets; communicate clearly and concisely, both orally and in writing; prepare narrative, statistical and technical reports; exercise sound judgment, tact, creativity, resourcefulness, and leadership in working with others; establish and maintain effective working relationships with those contacted in the course of work; work well under pressure and meet deadlines; and exemplify an enthusiastic, resourceful, and effective customer service attitude with the public, co-workers, and others who are contacted in the course of work.

Ability to :

Influence and enhance the continuous improvement processes; learn and apply related City and departmental policies and practices; adapt and contribute to the City's cultural philosophy; participate in a collaborative and positive manner with the executive management team and all members of the organization; and support and promote the City Manager and City Council's policies, goals, and vision.

Experience, Education, and Training Guidelines

Any combination of experience, education and training that provides the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : Six years of progressively responsible and professional financial, human resources, information technology or combined experience in the public sector with at least three years of managerial experience in program planning and development, staff supervision, and budget preparation and management.

Education :Equivalent to a Bachelor's degree from an accredited college or university with a degree in business, accounting, finance, human resources, information technology, or related field. A Master's degree in a related field or the equivalent in continuing education related coursework is highly desirable.

Training :Any recent training, such as academic courses or certification programs which are relevant to this job classification.

License :Requires the possession of a valid California driver's license and a satisfactory driving record as determined by the City.

Certification : None

Other Requirements :Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening and night meetings; and travel out of town and attend workshops, conferences, seminars and meetings during work and non-work hours.Pursuant to the requirements of the laws of the State of California, surety protection shall be issued and the Administrative Services Director must be bondable.

Special Requirements :Essential duties require the mental and/or physical ability to work in a standard office environment; utilize a computer and telephone; converse by telephone, in person, and to large groups and be clearly understood; drive a motor vehicle; and stamina to work additional hours to meet deadlines.

Additional Information

Exempt.

CITY OF LIVERMORE
BENEFITS SUMMARY
Executive Management - Unrepresented

The below is a summary of the benefits provided to the employees of the Executive Management Team. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated: 1/2026

MOU TERM
N/A

LAST SALARY INCREASE

11/17/2025

CAFETERIA PLAN

$1,950/month towards medical, dental, and vision insurances; unused balance paid in cash.

LIFE & AD&D

$175,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid

EE option to purchase $25,000 add life & supp life to $500,000 (not to exceed 5x annual earnings)

LONG TERM DISABILITY (LTD)

60% of base monthly earnings to $6,000/month max. (180 day waiting period)
ER paid

LONG TERM CARE INSURANCE

Long Term Care Facility and 100% Home Care to $3,000/month with 90-day elimination period; 6 year duration (ER paid)

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Class PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Employer Rate = 11.92% ER paid
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Misc Member - 2% at 62

• Member Rate = 7.5% EE paid
• Employer Rate = 11.92% ER paid
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

________________________

For Police Chief

New City of Livermore EEs are enrolled in the 3% at 55 formula or 2.7% at 57 formula, depending on eligibility, as per AB 340.

Classic PERS Safety Member - 3% at 55

• Member Rate = 9% EE paid
• Employer Rate = 23.06% ER paid
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Safety Member - 2.7% at 57

• Member Rate = 13.75% EE paid
• Employer Rate = 13.99% ER paid
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

MEDICARE (Hired after 3/31/1986)

EE paid 1.45%

ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS)

ER contribution of 4% of base pay into RHS account.

VACATION ACCRUAL

Years of Service Total Accrual Per Year 1 80.6 hours 2-5 120.12 hours 6-10 135.98 hours 11-15 160.94 hours 16-19 180.18 hours 20+ 192.4 hours

Maximum accrual: 400 hours

HOLIDAYS

12 observed holidays

SICK LEAVE ACCRUAL

96.2 hrs/year

SICK LEAVE USAGE

• FAMILY SICK LEAVE - Immediate Family Illness: ½ Annual Sick Leave Accrual.
• PARENTAL LEAVE - Non-birthing parent becomes a parent by adoption or birth of a child - 32 hrs
• BEREAVEMENT LEAVE - 24 hrs max to be used for sister-in-law and brother-in-law.

BEREAVEMENT LEAVE

24 hrs max for immediate family.

ADMINISTRATIVE LEAVE

Depending on position, 96 - 128 hrs per year

PREGNANCY LEAVE & FMLA/CFRA

EE may use accrued leaves in compliance with City Rules & Regulations. Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION 457(b)

2026 Maximum :

Normal = $24,500

Age 50+ = $8,000

Catchup Limits = $49,000

ER contribution: $185 per pay period with EE contribution of $75 per pay period

Voluntary EE Participation

401(a)

2026 Maximum:

$72,000
Employees eligible to enroll within 30 days of hire date.

• Irrevocable pre-tax salary (0 - 15% or flat dollar amt.)
• Irrevocable leave election (vacation/admin. Leave)
• Termination pay (vac. only)

Section 125 PLAN
No ER contribution

2026 Maximum

Dependent Care*: Up to $5,000/year; *See IRS Pub #503

Unreimbursed Medical: Up to $3,300/year

• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses
• Other options offered by plan administrator

UNIFORM ALLOWANCE

For Police Chief: $1,300/yr ($50 per pay period)

SUPERVISORY DIFFERENTIAL PAY

Min of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate

BILINGUAL PAY

$50/pay period

CELL PHONE ALLOWANCE

If approved, $90/month

AUTO ALLOWANCE

$250 per month

Administrative Services Director

Community Development Director

Innovative & Economic Development Director
Library Services Director

Public Works Director

TUITION REIMBURSEMENT

75% tuition & books
Undergraduate: $4,000 FY max; $16,000 lifetime max
Graduate program: $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS

100% reimbursement for required licenses certifications, and professional memberships

HEALTH CLUB REIMBURSEMENT

$125.00/month max for monthly dues

EMPLOYEE ASSISTANCE PROGRAM

Three (3) sessions per incident per family member. Unlimited telephonic consultations.

SEVERANCE PAY

Three months severance pay in the event EE is terminated for other than cause. Includes EE salary + benefits.

PAY PERIODS
26 pay periods per year

Benefits listed above are for regular full-time employees. Benefits are prorated for part-time employees.

ER = Employer
EE = Employee
FT = Full-time
PT = Part-time

Closing Date/Time: 3/1/2026 5:00 PM Pacific

Salary:

$18,303.52 - $22,879.40 Monthly