Office Assistant-Library

Job Description:

Office Assistant-Library

Description

Job Summary

About the Position:

The Library is seeking an Office Assistant to provide administrative support in a professional office environment. This position involves limited contact with the public, primarily by telephone, with occasional in-person interaction. Public speaking is not required.

Bookkeeping/Accounting, Accounts payable experience preferred
Proficiency in Microsoft Excel and Office 365
Monday through Friday, 8:00 a.m. to 5:00 p.m. - no holidays or weekends

About the Library:
Mission Statement
The Mohave County Library District provides a network of resources and services offering the people of Mohave County access to global information and personal enrichment.
The Kingman Library has been a part of the Mohave County Library District since 1987. In 2020 the building was remodeled with offices added for administration.

Proud to Offer:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7 th pay period
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 12.00%
• 11 Paid Holidays
• Perform work with a greater purpose

Essential Job Functions

• Meets and greets the public.
• Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate.
• May talk with individuals to gather preliminary information or verify information for various County programs or activities.
• As requested, review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing and date stamping incoming documents, maintaining waiting lists for services, maintaining program specific databases and spreadsheets.
• Contacts vendors to obtain prices and purchases various supplies and materials.
• Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.
• Types forms, letters, reports and file cards from draft, or rough copy.
• Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
• Prepares standardized reports and statements.
• Processes payments in the database.
• Records attendance and documents notes at required meetings.
• Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation.
• Meets established deadlines and informs concerned parties of deadlines and appointments.
• Maintains and orders materials and supplies.
• Maintains a high level of confidentiality of information.
• Presents and conducts themselves in a professional manner at all times.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolves complaints within their scope of information and authority, and/or refer to chain-of-command as appropriate.

As assigned Bookkeeping/Accounting functions:

• Posts to and maintains a variety of ledgers.
• Prepares or assists in preparing special and regular reports.
• Receives, records and deposits cash receipts.
• Prepares daily tabulations and reports of cash receipts.
• Distributes receipts to proper funds following established routines.
• Prepares checks for deposit.
• Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors.
• Maintains billing and posting of charges and credits to accounts.
• Prepares summary sheets and trial balances.
• Keeps and controls books for subsidiary and operating funds.

Minimum Qualifications

• High School diploma/ GED (General Education Degree).
• Two (2) years minimum progressive office support and clerical training, cash handling and/or bookkeeping.
• OR an equivalent combination of education, experience, and training which provide the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• Modern office practices and records management/maintenance procedures.
• English grammar and spelling.
• Basic mathematics required to calculate and perform general accounting procedures.
• Filing and information systems, including Microsoft Excel and Word.
• Mohave County Personnel Policies and Procedures, and Department Regulations.
• Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned.
• Use databases and other forms of electronic data storage.
• Maintain accurate and up-to-date records and documentation.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities.
• Understand brief written or oral directions and grasp ideas quickly in order to carry out instructions and solve problems with initiative and while exercising good judgment.
• Organize workload to ensure determinations are made on a time basis.

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.
Check out our Benefits Guide for full details!

Closing Date/Time: 2/15/2026 5:00 PM Arizona

Salary:

$32,136.00 - $38,376.00 Annually