Executive Assistant - Board of Supervisors (Prescott/Cottonwood)

Job Description:

Executive Assistant - Board of Supervisors (Prescott/Cottonwood)

Description

Role

Yavapai County Board of Supervisors District 2 is seeking a highly qualified Executive Assistant to provide professional administrative and executive support to Supervisor Jenkins. This position offers the opportunity to work in a dynamic public service environment supporting an elected official and contributing directly to the effective operation of County government.

The Executive Assistant serves as a key liaison between the Supervisor’s office, County departments, external agencies, and the public. Responsibilities include managing schedules, coordinating meetings, preparing correspondence and reports, and ensuring the efficient flow of information. The position requires a high level of professionalism, discretion, and the ability to manage multiple priorities while maintaining accuracy and responsiveness.

Ideal candidate will have strong organizational and communication skills, sound judgement, and a commitment to public service.

If you are interested in supporting leadership, serving the community, and making a meaningful impact in District 2, you are encouraged to APPLY TODAY!
Hiring Range: $53,536.36 to $68,258.84 (depending on qualifications)
Full Salary Range: $53,536.36 to $82,981.32

Review complete class specification for Executive Assistant here.

Major Duties, Responsibilities

• Performs a variety of administrative duties: manages appointment calendars; formats, composes, and types correspondence; develops, plans, and coordinates various internal and external public information activities; schedules, gathers materials and prepares agenda for various meetings; conducts research and performs special assignments.
• Receives calls and assists constituency in all realms of inquiries, communicates citizen complaints through the proper channels, and ensures that appropriate responses are disseminated.
• Assists with research, budget preparation, and various other related tasks.
• Coordinates special activities, such as community meetings, public ceremonies, community outreach events and other special events; may attend meetings/events to represent manager/supervisor.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of five (5) years of progressively responsible general office experience.

Additional Requirements:
Must possess a valid Arizona driver’s license.

Other Skills

Required Knowledge, Skills, and Abilities:
Knowledge of:

• Departmental office procedures.
• Various data processing systems.
• Business English, spelling, grammar, punctuation, and composition.
• Research techniques and report writing.
• Microsoft Office 365 software.
• Filing and recordkeeping.

Skill in:

• Administrative assistance.
• Customer service.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and attention to detail.

Ability to:

• Provide confidential administrative support to the Department Head and staff.
• Facilitate special projects within Department.
• Review or check the work of others to ensure conformance to standards.
• Comprehend and make inferences from written material.
• Work effectively in various subordinate positions in their absence.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Exempt
Grade: 9
Classification: At-Will
Safety Sensitive: No

EMPLOYEE BENEFITS

Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:

• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

ELECTIVE COVERAGE

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

PLEASE NOTE

• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.

Click here to view our benefits summary.

Closing Date/Time: 1/26/2026 5:00 PM Arizona

Salary:

See Position Description