PARKS OFFICE SUPPORT SPECIALIST

Job Description:

PARKS OFFICE SUPPORT SPECIALIST

Description

OVERVIEW

This is an exciting opportunity to play a vital role in supporting the mission, operations, and long-term success of the Kitsap County Parks Department. As a key administrative and professional contributor, this position ensures that contracts, public records, and departmental systems are managed with precision, accountability, and transparency. In this role, you will be at the center of cross-functional collaboration, working closely with finance, programs, leadership, and external partners. Your work will ensure compliance with state and county requirements, while also enabling the Parks programs to operate smoothly and efficiently.
As an Office Support Specialist in Parks, you will:

• Lead departmental contract administration, including preparation, routing, tracking, renewals, amendments, and expirations, ensuring compliance with County and State requirements.
  
• Oversee contract billing schedules, insurance certificates, prevailing wage requirements, and intent documentation, maintaining accurate and audit-ready records.
  
• Manage public records retention and disclosure processes for the Parks Office in accordance with Washington State retention laws, coordinating closely with the County Clerk’s Office on Public Records Requests.
  
• Ensure accurate financial coordination by working with the Parks finance team on contract funding allocations, accounts receivable, accounts payable, and purchase orders.
  
• Navigate e-Contracts and Workday systems to support contract lifecycle management, documentation, and departmental reporting.
  
• Maintain a highly organized, accessible, and compliant filing and records management system for the department.
  
• Provide comprehensive administrative support to Parks programs and staff, including meeting coordination, agenda preparation, note-taking, and advisory board support.
  
• Direct daily administrative operations such as phone and email triage, office supply management, and customer service support for partners, renters, and the general public.
  
• Support grant-related administrative tasks and general departmental initiatives as needed, adapting to evolving priorities.
  
• Demonstrate professionalism, accountability, and pride in work performance while contributing positively to a collaborative, team-oriented environment.
  

What you bring:
Professional Experience:

• At least two (2) years of administrative support experience, demonstrating increasing responsibility in records management, contract coordination, and customer service.
  
• Related education demonstrating required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.

Technical / Industry Background:

• Strong proficiency in Microsoft Office Suite and general office technologies, with experience using enterprise systems such as Workday and e-Contracts preferred.
  
• Comfortable working with databases, document management systems, and telecommunication tools.
  

Specialized Expertise:

• Working knowledge of contract management practices, public records retention, and administrative support for grants.
  
• Experience coordinating public disclosure requests and maintaining compliance with Washington State records retention requirements is highly valued.
  

Communication / Interpersonal Skills:

• Exceptional written and verbal communication skills, including proofreading, grammar, and professional correspondence.
  
• Strong customer service orientation with the ability to communicate effectively with staff, leadership, partners, event hosts, and the public.
  
• Proven ability to work independently, manage competing priorities, troubleshoot issues, and remain calm under pressure.
  

Additional Preferred Qualifications:

• Highly organized, detail-oriented, and structured, with strong time management and multitasking abilities.
  
• Self-motivated problem solver who thrives in a team environment while maintaining accountability for independent work.
  
• Adaptable, open to constructive feedback, and eager to learn new systems and processes.
  
• Ability to meet physical requirements of the role, including lifting up to 20 pounds and working occasional evenings, weekends, or irregular hours as needed.
  

For the complete job description: https://www.kitsap.gov/hr/JobClassifications/Office%20Support%20Specialist%20-%20Parks.pdf
For more information about Kitsap County Parks, visit: Kitsap County Parks Department

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA).
• This position is covered under a collective bargaining agreement with Teamsters 589 https://www.kitsap.gov/hr/Documents/KC-072-25%20-%20Parks%20CBA%201.1.2025%20-%2012.31.2027.pdf and the Kitsap County Personnel Manual https://www.kitsap.gov/hr/Documents/Personnel%20Manual%202026/Personnel%20Manual%20-%202026.pdf . Membership in the union is optional. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.

Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.
• Criminal Conviction Standards:
  • The successful incumbent will or may have unsupervised access to children under 18 years of age, a vulnerable adult, or a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting.

• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• Work hours for this position are Monday - Friday, 8am - 4:30pm. Flexible hours are available, as approved by management.
• This posting may be used to fill future openings.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental -Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 3 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)
Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will beprorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

Union Membership
This position is covered under Parks Teamsters Local 589collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: 1/26/2026 11:59 PM Pacific

Salary:

$52,478.40 - $67,142.40 Annually