Senior Assistant to the Director

Job Description:

Senior Assistant to the Director

Description

POSITION SUMMARY

The Senior Assistant to the Director is responsible for providing highly responsible, complex, and administrative duties in support of a department head. An employee in this class is responsible for managing, planning, developing, analyzing, evaluating, advising on, and improving various management control systems, programs and policies, work methods and procedures. This is an advanced professional position handling complex assignment and works with a high level of sensitive and confidential matters. Incumbent must exercise diplomacy when interacting with the public and City officials; independent judgment and decision-making in researching and problem solving, and in the analysis of policies. Supervision is received from the Department Director who reviews work through conferences, observation, reports submitted, and results obtained.

This is a classified position covered by the Personnel Rules and is in Management Category II for benefits purposes.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Manages the work of assigned personnel; develops detailed work plans, delegates and reviews work assignments
• At the direction of the department director, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; develops alternatives and makes recommendations; may assist in implementation of recommendations
• Provides direction, input and technical oversight on special projects for the department as needed
• Compiles data, analyzes information and generates various administrative reports
• Develop, initiate, and implement general administrative policies and procedures for assigned areas of responsibility
• Analyze work processes and conducts research to identify problems, inefficiencies and develop recommendations for solutions
• Prepares reports and information for Department Director, ensuring work is of high quality both in accuracy and presentation
• Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions
• Serve as assigned staff for special projects
• Composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; coordinates department travel and maintains log documenting travel costs
• Schedules and sets up internal and external meetings, takes minutes, and tracks resulting actions required
• Prepares City Commission Agendas, serves as department liaison and project lead for system implementations, updates and program issues
• Prepares and maintains records for offsite storage
• Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and Union contracts as they relate department operations
• Performs related work as required.

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

Bachelor's Degree in business or a related field. Five (5) to seven (7) years of increasingly responsible high level administrative/ management experience in one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form ( J-204) to the online application. PREFERENCES
Experience assisting a manager or directorPublic Sector experienceProficient in the use of appropriate computer programs and have an advanced level proficiency in the use of Microsoft Word, Excel and other spreadsheet programs
As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form ( J-204) . to the online application.



The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Click here for additional management benefits.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

Closing Date/Time: 10/16/2025 11:59 PM Eastern

Salary:

$94,757.52 - $146,886.48 Annually