Division Manager - Housing Production, Preservation and Asset Management

Job Description:

Division Manager - Housing Production, Preservation and Asset Management

Description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The City of San José Housing Department is a leader in the development of affordable housing. Its mission is to strengthen and to revitalize our community through housing and neighborhood investment. With an operating budget of approximately $119 million annually and 112 employees, the department administers multiple local, state, and federal funds. We are committed to fostering a diverse, inclusive work environment prioritizing social & racial equity and inclusion.

Position Duties

The Housing Department is currently seeking to fill one full-time Division Manager vacancy in the Housing Production and Preservation Division (Residential Development Division).

Salary range for this classification is $142,622.48 - $225,758.26 annually. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

This Division Manager role reports directly to the Deputy Director of the Housing Department and oversees the activities and programs of the Multi-Family Housing Production, Preservation, Loan Administration and Inclusionary Housing Ordinance Divisions as well as the Multifamily and Single-Family Asset Management Portfolio Division. The selected candidate is responsible for managing an entire Division or for a function(s) which may be of exceptionally high significance and complexity. Responsible for supervising around 28 full-time staff and managing a program budget. All other positions in the Division are supervised directly or indirectly by this position and each is delegated part of the total functions for which this position is available. Expertise with affordable and market rate multifamily and single-family housing development, financing and asset management is required. The ideal candidate will have knowledge of planning, financing, lending, development, multifamily affordable and market-rate housing loan and program administration, as well as knowledge of inclusionary housing ordinance. The candidate needs specialized knowledge of the requirements and restrictions with programs providing funding for affordable housing projects through the use of tax credits, California tax allocation bond revenue and the various Federal funding sources as well as City’s special incentive programs for market rate developments.

Duties include developing and implementing goals, objectives and guidelines; participating in and advising on the development of department policy; preparing and implementing division work plans and operating budgets; negotiating contracts; supervising program managers and completing performance evaluations; reviewing and approving work products and analyses prepared by division staff; providing advice and consultation to program managers, supervisors and staff; presenting reports and information to City Council Committees and the Housing and Committee Development Commission; ensuring compliance with Federal and State laws, rules and regulations and local codes and standards; and representing the Housing Department in meetings with community, business and industry groups, professional organizations and governmental agencies.

Key duties and responsibilities for this position include but not limited to:

• Directs short-range and long-range housing program planning for all Housing Department programs, including the state and federal funding plans.
• Directs requests for proposals from developers seeking to obtain City funds for land and affordable housing development.
• Provides staff support services to Citizen Advisory Bodies regarding housing policy matters and departmental procedures.
• Develops and revises departmental procedures in coordination with other divisions/departments with regard to solicitation of proposals for departmental funding and land offerings; analyses of loan applications; loan documentations; loan servicing and mortgage lender risk management, including development of monitoring procedures.
• Directs departmental program evaluations and the development of program changes.
• Monitors compliance of developers with provisions of tax-exempt bonds, low-income housing tax credits, and non-fiscal provisions of developer agreements.
• Supervises proposals for obtaining housing funds from Federal, State and private organizations.
• Reviews proposed Federal and State legislations affecting housing issues and programs in San Jose.
• Develops and maintains liaison with Federal, State and other local agencies, for profit or non-profit corporations, private foundations, housing industry and professional groups in order to achieve greater City effectiveness and recognition in housing.
• Supervises professional staff to include - prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and making hiring, termination, and disciplinary recommendations.
• Oversees administration of the City's $750 million loan portfolio to provide loan servicing and ensure compliance with Federal, State and City’s regulations and requirements.
• Review asset management approvals of development transfers, replacement reserve disbursements, capital and operating budgets, and properties’ compliance status.
• Ability to administer the requirement of inclusionary and Housing Impact fee programs and negotiate/work with both market rate and affordable housing developers, land-use consultants, and a variety of stakeholders.
• Monitor and track development pipeline from entitlement phase to project completion and occupancy.
• Supervising public notices, inducements, public hearings, CDLAC application submissions, in collaboration with the City's Finance Department, City Attorney's Office, external financial advisors, and internal staff.
• Working with community stakeholders, working groups and committees including resolving complicated community conflicts and concerns.
• Facilitate partnerships with community stakeholders and affordable housing developers.

Minimum Qualifications

Education:

• ABachelor’s Degree from an accredited college or university in a relevant field such as Finance, Business Administration, Economics, urban planning, political science, or a related field.
• A Master’s Degree is highly desirable.

Experience:

• Six (6) years of progressively responsible experience in senior level administrative, production, policy and analytic work in a public or private agency, including three years of supervisory experience.
• Experience managing a work unit equivalent to a major division within a City is highly desirable.

Form 700 Requirement: This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an “Assuming Office Form 700” with the City Clerk’s Office within the first 30 days of employment with the office.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/ technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
  • Knowledge of neighborhood planning, urban development processes, and community participation processes and issues.
  • Knowledge of loan underwriting and title and escrow processes.

• • Experience with governmental programs transitioning homeless into interim and permanent affordable housing.
  • Knowledge of real estate finance, development, marketing and appraisal processes.

• Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
• Collaboration - Develops networks and builds alliances; engages in cross-functional activities.
• Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume responsibility to address opportunities/challenges; pursues training/continuing education opportunities that promotes job performance.
• Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.
• Political Skill - In taking action, demonstrates an understanding and consideration of how it will impact stakeholders and affected areas in the organization.
• Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; values diversity and inclusion, assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
• Communication Skills - Effectively· conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts; produces written reports and correspondence-including Council Memos, letters, official rulemaking comments, reports, educational materials, and white papers. Strong presentation and PowerPoint skills.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

You will be prompted to answer the following job-specific questions in the online application process:

• This position requires extensive experience in housing development, financing and asset management. Please describe your work experience in these areas, including where you obtained your experience and the duration in which you performed these duties.

• Please describe your experience leading a diverse team and/or training staff and establishing work schedules, procedures and processes. Please describe your experience and the number of direct reports and their classification(s).

• Please describe your experience working with related, but separate, governance entities on housing solutions. Please describe how you navigated meetings & outcomes where there were different political interests or perspectives. How did you manage the situation and achieve your goal?
• Please describe a situation where you had to manage a team or project with tight deadlines and limited resources. How did you prioritize tasks, allocate resources, and ensure that the project was delivered successfully within the given constraints.

You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Please also ensure to attach your resume while submitting your application.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Vaishali Vashistha at vaishali.vashistha@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 7/31/2025 11:59 PM Pacific

Salary:

$142,622.48 - $225,758.26 Annually