EXECUTIVE PERSONAL AIDE
City of Long Beach City of Long Beach, California, United States
- Location: City of Long Beach, California, United States
- Categories: Other
- Job Type: Full Time
- Posted: Jul 01, 2025
Job Description:
EXECUTIVE PERSONAL AIDE
Description
DESCRIPTIONTHE POSITION
The Executive Personal Aide reports directly to an executive and a Chief of Staff, providing professional-level administrative support as well as personal care assistance with activities of daily living. At this level, both administrative support and personal care require a high level of tact, confidentiality, diplomacy, and discretion. The Executive Personal Aide will be privy to highly confidential information and may function in politically charged environments. The Executive Personal Aide will ensure the executive has the resources needed to succeed in their role and exercises independent judgment to determine what is necessary to ensure their success. Additionally, the Executive Personal Aide will represent the executive in their absence and may speak publicly and privately on their behalf.
Appointment to this position is expected to be at or below the midpoint $85,572 of the salary range, however, the final amount will be carefully determined based on the candidate's knowledge, skills, qualifications, and an evaluation of internal equity within the organization.
ABOUT COUNCILMEMBER MARY ZENDEJAS
Mary Zendejas was elected to office on Tuesday, November 5, 2019, and sworn into office on December 3, 2019. She is the first Latina wheelchair user to be elected to office in the nation. She has never met a challenge she couldn’t tackle and overcome. As an infant, she was diagnosed with Polio, and later in High School started using a wheelchair daily. Her passion for living and working hard is rooted in seeing her parents, a field hand and factory worker, provide their children a better life. Their hard work allowed Mary to go to California State University, Long Beach (CSULB) and become the first in her family to graduate from college.
Her advocacy dates back nearly three decades starting in high school, where she organized citizenship fairs to help community members follow their American Dream of becoming US citizens. For more information on Councilmember Zendejas and the First District, please visit https://www.longbeach.gov/district1/ .
EXAMPLES OF DUTIES
EXAMPLES OF DUTIES:
- Provide executive assistance with personal care and activities of daily living including transferring and getting to/from activities of daily living.
- Ensure physical environments are readily accessible to and usable by persons with disabilities prior to the executive's arrival at meetings and engagements.
- Support executive in the physical performance of their work by assisting with a variety of tasks including but not limited to lifting, pushing, pulling, reaching, carrying, assembling/disassembling, and/or preparing work-related materials and equipment.
- Transport and/or drive executive to meetings and engagements.
- Manage projects, schedules, cases, and/or priorities and maintain a system for tracking work.
- Schedule, maintain, and manage the executive's calendar.
- Prepare written correspondence, communication, meeting agendas, newsletters, event flyers, social media posts, etc.
- Plan and execute all facets of meetings and events including venue selection, booking, catering, etc.
- Answer telephone calls, screen callers, take messages, and make/return telephone calls.
REQUIREMENTS TO FILE
MINIMUM REQUIREMENTS
- Three (3) years of administrative support directly reporting to a management or executive level position.
- Experience as a caregiver/personal care aid and providing assistance with activities of daily living including transferring and getting to and from activities of daily living.
- Physical ability to reach with hands and arms; climb, balance, stoop, kneel, crouch, or crawl; and lift up to 50 lbs. while avoiding potential injury from transferring, repositioning, or lifting.
- A valid California Driver's License is required.
- Ability to communicate clearly, tactfully, and effectively orally and in writing.
- Knowledge of effective customer techniques.
- Strong organizational skills.
DESIRABLE QUALIFICATIONS
- Flexibility to travel, and work weekends and evenings as needed.
- Reliable transportation is highly desirable
SELECTION PROCEDURE
SELECTION PROCEDURE:
This recruitment closes 5:00 p.m. on Monday, July 14, 2025. To be considered for this opportunity, applicants must submit an online application, including a resume and cover letter to Lynn Ward, Chief of Staff (Lynn.Ward@longbeach.gov). Incomplete applications or applications that do not clearly meet the minimum requirements will not be considered. The Chief of Staff anticipates inviting a smaller group of finalists for interviews shortly after the recruitment closes. An appointment will be made following the completion of a thorough reference and background investigation.
This position is an exempt, at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Aide is appointed by, and serves at the pleasure of the Council Office, and may be removed without cause.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .
The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
Retirement:California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
Health and Dental Insurance:The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
Life Insurance:City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
Disability Insurance:City-paid short-term and long-term disability insurance.
Management Physical:Annual City-paid physical examination.
Vacation:Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
Executive Leave:Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
Holidays:Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
Transportation Allowance:Monthly allowance is allocated by classifications below;
- Department Head $650.00
- Deputy Director/Manager/Director (Harbor/Utilities) $550.00
- Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
- Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00
- Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
- Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.
Flexible/Hybrid Work Schedule:Available (subject to City Manager approval).
Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.
Closing Date/Time: 7/14/2025 5:00 PM Pacific