PAYROLL ANALYST (Substitute; On-Call, As Needed)

Job Description:

PAYROLL ANALYST (Substitute; On-Call, As Needed)

Description

Under the direction of the assigned administrator, perform a variety of highly specialized and complex payroll duties to ensure District employees are paid in an accurate and timely manner consistent with applicable laws, codes, procedures, Collective Bargaining Agreements, rules & regulations, and Board policies; process, audit and submit payroll to the county for processing ; prepare, audit and maintain reports related to the payroll function; maintain confidential payroll information and internal controls, schedules and deadlines.

Perform highly specialized and complex duties in data input and processing, auditing, locking and submitting payroll for processing to the county for approval; run and review various payroll and error reports on a monthly basis to ensure accurate processing of payroll including regular, supplemental, manual and retro payrolls

Audit, reconcile and submit end of month administrative reports for payroll vendors and remit payment to vendors accordingly

Analyze and audit CalSTRS and CalPERS error reports for accuracy and ensure that data files comply with applicable laws and reporting guidelines; enroll and update employee retirement records manually and electronically with CalPERS and CalSTRS and ensure accuracy of information

Analyze and verify employee records and assignment set-up by Human Resources to ensure accuracy of employee FTE (full time equivalency), work calendar, pay rate and pay cycle in accordance with position; communicate discrepancies to the appropriate Human Resources staff for correction; complete and maintain detailed automated payroll records for personnel; verify new hires, rehires, retirements, separations, and terminations based employment records generated by Human Resources

Process new hire, rehire, retirement, separation and termination actions; input and update a variety of personnel actions including pay rates, tax status, deductions, vacation and sick leave, changes in classification, changes in FTE and other employee information

Receive timesheets and input time sheet information including deductions using assigned software; generate and audit computerized lists and reports; assure accuracy of input and output data; audit final time sheet against the payroll register; calculate and input salary adjustments, coding, time vouchers and overtime pay as needed; verify proper authorizing signatures and accuracy of payroll adjustments; compare prelists with computer printouts, detect inaccuracies and make corrections

Compile information and prepare and maintain a variety of records and reports related to employee information including union information, retirements, deductions, pay-cycles, leaves, stipends, longevity, pay rate/step, TSAs and others; investigate and resolve payroll errors and discrepancies; submit payroll reports to appropriate personnel for processing; rotate payroll files as appropriate.

Serve as primary payroll contact for employees, administration and staff regarding payroll processes, policies and procedures; respond to inquiries and provide information concerning payroll procedures, guidelines and regulations; assist in coordinating accounting activities with various departments to meet established payroll timelines

Research and provide current and past payroll information in response to employee inquiries, subpoenas, workers compensation claims, and inquiries from State and County agencies according to established guidelines; provide employment and wage verification for court orders from County and State agencies; serve as primary liaison between the District and various agencies regarding employee pay, deductions, contributions, garnishments and other pay related activities.

Assist employees in the activation of a variety of voluntary deductions; distribute required paperwork to appropriate entity; establish and maintain wage garnishments as set forth by County and State agencies; assist employees with the proper completion of various forms and applications.

Process absence certificates and ensure accurate deduction of leave; coordinate with the Risk and Safety Manager to process employee leaves including disability, workers compensation, family leave, unpaid leave and others; audit employee assignment records, leave balances and leave timelines to ensure accuracy of leave totals and pay

Receive and enter information from various tax withholding forms into the payroll system for new hires and for changes made by current employees; receive and audit W-2s for accuracy and distribute to employees in accordance with established timelines; compile and verify related employee information.

Research and provide current and past payroll information in response to employee inquiries, subpoenas, workers compensation claims, and inquiries from State and County agencies according to established guidelines; provide employment and wage verification for court orders from County and State agencies; serve as primary liaison between the District and various agencies regarding employee pay, deductions, contributions, garnishments and other pay related activities.

Assist employees in the activation of a variety of voluntary deductions; distribute required paperwork to appropriate entity; establish and maintain wage garnishments as set forth by County and State agencies; assist employees with the proper completion of various forms and applications.

Process absence certificates and ensure accurate deduction of leave; coordinate with the Risk and Safety Manager to process employee leaves including disability, workers compensation, family leave, unpaid leave and others; audit employee assignment records, leave balances and leave timelines to ensure accuracy of leave totals and pay

Receive and enter information from various tax withholding forms into the payroll system for new hires and for changes made by current employees; receive and audit W-2s for accuracy and distribute to employees in accordance with established timelines; compile and verify related employee information.

Receive, sort and distribute paychecks and warrants accord ng to established procedures

and guidelines; process stipends, comp time and vacation payouts.

OTHER DUTIES:

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Advanced principles and techniques involved in payroll preparation and processing Tax withholding,

voluntary deductions and garnishments

Collective Bargaining Agreement, Board policies and Merit System Rules and Regulations Preparation,

maintenance, verification and processing of payroll records and reports District payroll policies

and objectives

Financial and statistical record-keeping techniques

Preparation of financial statements and comprehensive accounting reports Applicable state and

federal laws, codes, regulations, policies and procedures Principles and practices of data

processing

Modern office practices, procedures and equipment Operation of a computer and assigned software

Oral and written communication skills

Interpersonal skills including tact, patience and courtesy Arithmetic computations

ABILITY TO:

Perform a variety of analytical and specialized duties in the preparation of payroll for District

certificated and classified personnel

Assure employees are paid in an accurate and timely manner

Run queries, create reports and maintain a variety of automated and manual records and reports

Interpret, apply and explain laws, rules and regulations related to payroll activities

Process payroll and related records for payrolls Analyze, audit, adjust and reconcile payroll data

Identify, investigate and resolve payroll errors and discrepancies

Operate a variety of office equipment including a computer and assigned software Compare numbers

and detect errors efficiently

Operate standard office equipment including a computer and assigned software Communicate

effectively both orally and in writing

Assemble, organize and prepare data for records and reports Work confidentially with discretion

Establish and maintain cooperative and effective working relationships with others Meet schedules

and time lines

Make arithmetic computations with speed and accuracy

Any combination of education and/or experience equivalent to: Associate’s degree in business administration, accounting, finance or related field and three years’ of experience in payroll or accounting functions

WORKING CONDITIONS:

ENVIRONMENT:

Office environment

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard

Sitting for extended periods of time

SELECTION PROCESS:

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant’s training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis.

A background check will be conducted to all candidates that will be considered. There is a $74 fingerprint fee that the candidate is responsible for and a clearance of Tuberculosis is also required prior to beginning work.

This announcement will remain open until a sufficient pool of substitutes has been established.

Closing Date/Time: Continuous

Salary:

43.3 - 43.3 Hourly