Sr. Administrative Assistant

Job Description:

Sr. Administrative Assistant

Description

Pay Range: $54,879 - $71,343 annual compensation

Job Posting Closing on: Friday, June 13, 2025

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Sr. Administrative Assistant job is available with the City of Fort Worth Development Services Department in the Business Support Team. This position will serve as the Department-wide subject matter expert for purchasing and coordinate all purchases for the department. Additionally, the position will help create process improvements in purchasing procedures and will aid in training department personnel how to participate in the purchasing process most effectively.

Minimum Qualifications:

• Bachelor’s Degree from an accredited college or university with major coursework in Public Administration, Business Administration, Human Resources or related field Experience can be used in place of a bachelor’s degree.
• Three (3) years of increasingly responsible administrative and fiscal management experience, including one (1) year in a supervisory or lead capacity.

Preferred Qualifications:

• PeopleSoft Purchasing in item-based, contract-only purchasing environment.
• Adobe Sign (creating fillable forms).
• Microsoft Excel.

The Sr. Administrative Assistant job responsibilities include:

• Oversees division/department-wide purchasing procedures; coordinates various financial and budget activities, including monitoring and requesting requisitions, establishing purchase orders
• Strive to achieve 100% purchasing compliance through appropriate processes, SOPs, and staff training
• Ensure department financial set-asides/participation in appropriate city-wide contracts
• Communicate updated schedules and requirements for year-end and attend Purchasing forums as the department representative; share pertinent information with appropriate staff
• Prepare Vendor Services agreements
• Understand bid limits and laws including sole source/proprietary purchases.
• Ability to look up NIGP Commodity Codes, SAMS verification, and MWBE verification
• Use Direct Connect for Staples orders
• Credit card approval process
• Prepares reports and may make training presentations,
• Prepares financial, and statistical reports
• Track data and prepare purchasing reports for Key Performance Indicators for non-compliant purchases
• Serves as an assigned department liaison with other city departments, divisions, and outside agencies
• Assists in the preparation, development, interpretation, and implementation of City and departmental program standards, policies, and procedures.

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.