Records Specialist II - IV

Job Description:

Records Specialist II - IV

Description

If you are a current City of Olathe employee, please click this link to apply through your Workday account.

Employment Type
Part Time (20 to 29 hours with KPERS benefits)

Job Summary

Do you enjoy talking to people? Do you excel working in a team environment? If so, then we want you! The Olathe Police Department is looking for someone to join our Records team. As part of our team, you would play a pivotal role in helping the Olathe community and members of our department with their record needs.

The salary range is $29,783 - $39,946 depending on Records Specialist II, Records Specialist III, Records Specialist IV qualifications.

This position is 25-29 hours per week Monday - Friday between the hours of 8 am - 5 pm.

This position is eligible for voluntary benefits along with enrollment into the state retirement system (KPERS), employee contributed 457 program, 8 weeks Paid Parental Leave, and much more.

For more details, review the full job details and requirements below.

To perform a variety of responsible clerical duties involved in the maintenance, processing, filing and retrieving of Department's records; to enter appropriate reports into computer; monitor and maintain security of confidential files; and to perform related duties as required.

Key Responsibilities

• Greet visitors and provide information/general assistance to the public and department staff regarding records management, procedures, and processes; Provide copies, forms, and IDs when needed.
  
• Assist with the department's records management program; enter, store, retrieve, and destroy records according to procedures and policies.
  
• Record cash transactions by records unit; receive, review, and complete daily financial statements for business activities for records unit.
  
• Answer multi-line telephone: screen and route calls to appropriate departments/personnel within the police department.
  
• Point of contact to direct and assist citizens, staff, and outside vendors reference policies/procedures for both the City’s alarm program and massage therapist registration.
  
• Assist other divisions within Support Services to include but not limited to property inventories and dispositions reference property.
  
• Inventory and maintain office supplies and equipment needed for operations.
  

Qualifications

Experience and Education Guidelines Any combination of experience and education that would likely provide the required knowledge, skills and abilities is acceptable. A typical way to obtain the knowledge, skills and abilities would be:

Education: High School Diploma or equivalent.

Experience: A minimum of two (2) years of responsible administrative or customer service experience. Experience working within a law enforcement organization preferred. Must be proficient in Microsoft programs with an emphasis on Microsoft TEAMS.

License and Certifications: Possession of or ability to obtain a valid driver’s license