Parks & Recreation Aide 7 - Assistant to the Director

Job Description:

Parks & Recreation Aide 7 - Assistant to the Director

Description

Duties Description

The selected candidate will provide administrative support to the Director of the Jones Beach Energy & Nature Center, serves as a liaison between the Center and various Parks departments (Revenue, Purchasing, Admin, Storehouse), manages office operations, and supports the front desk as needed.

Duties include, but are not limited to:
• Assist the Director by scheduling all meetings and managing their Outlook calendar.
• Maintain the Center’s calendar, in collaboration with the Education Team.
• Coordinate external room rentals and associated event logistics.
• Oversee all revenue collected from fee-based programs, input data into State financial systems, and generate weekly reports.
• Purchase all office supplies and program materials, using a state-issued procurement card (p-card).
• Generate and maintain purchasing and budget reports.
• Organize and maintain digital program files and confidential personnel files.
• Complete travel vouchers and arrange travel for Director and staff as needed.
• Assist with organizing events, lectures, and rotating exhibits.
• Answer patron inquiries, phone calls and emails in a professional and timely manner.
• Perform other related duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

No minimum qualifications per Civil Service.

Preferred Qualification: a bachelor’s degree or a High School degree and three years of administrative work experience.

Additional Comments

OPERATIONAL NEEDS:
• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Strong familiarity with Microsoft Office; familiarity with Adobe preferred.
• Excellent written and verbal communication.
• Must possess strong organizational and critical thinking skills and the ability to work independently or on a team.

BENEFITS:
This position has the option to join the NYS Employee’s Retirement System. Is eligible for health insurance, dental, and vision coverage. Opportunity for paid time off in the form of vacation, sick, personal, and holiday leave after time & service requirements have been met.

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 04/15/25

Salary:

From $23.43 to $23.43 Hourly