MANAGEMENT ANALYST

Job Description:

MANAGEMENT ANALYST

Description

Position/Program Information

EXAM NUMBER

MV1848C-EA

TYPE OF RECRUITMENT
Open Competitive Job Opportunity - Emergency

REPOSTING INFORMATION:

This announcement is a reposting to reopen the filing period.

FIRST DAY OF FILING

Applications will be accepted starting Thursday, December 26, 2024, at 10:00 A.M. (PT) until Friday, December 27, 2024, at 5:00 P.M. (PT)

__________________________________________________________________

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Military and Veterans Affairs is seeking qualified candidates to fill emergency Management Analyst vacancies related to the homelessness crisis within our Finance Division. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Management Analyst.

Essential Job Functions

Duties and Responsibilities may include, but not be limited to:

• Review expenditure activities for services and supplies; prepare and develop Departmental Services Orders (DSOs), Purchase Orders (POs) and Supply Requisitions ensuring expenditures are consistent with the budget.
• Review/evaluate charges (IFTAs) from servicing departments (e.g. Auditor-Controller, OHR, County Counsel, etc.) and ISO on Bob Hope Patriotic Hall maintenance & upkeep.
• Prepare a variety of documents often of highly sensitive nature requiring exercise of organizational acumen pertaining to fiscal services.
• Ensures the safety of Petty Cash funds by maintaining and monitoring petty cash. Ensure funds are replenished as needed and are accounted for at all times. Maintain petty cash logs and report any discrepancies to management appropriately.
• Assist the Departmental Finance Manager in the preparation and development of the annual departmental county budget (Proposed, Recommended, Final, Supplemental-Final Adopted) and supporting schedules including preparation of budget status reports, budget comparison, justifications for budget allowances, new positions, & departmental program summary. Prepares Budget Adjustments as needed. Track and compile financial Performance Measures. Assist with the departmental Closing Net County Cost Variance Reports, State Subvention Annual Reports & Net County Cost, monitors State subvention fiscal activities, as well as the Military Banner Program (Utility User Tax). Tracks the Prop 63 DMH Navigator Program.
• Assists the Departmental Finance Manager in the preparation, analysis, review maintenance, reconciliation & control of financial records & fiscal revenue and forecasting. Monitor and analyzes department's expenditure throughout the fiscal year including the projection of revenue and comparison with historical data; reports status of various expenditure accounts; prepares eCAPS reports, the Internal Control Certification Program, Incidental Expense Quarterly Report, Report of Monies Owed to Third Parties.
• Researches information by identifying, locating and extracting relevant data and information (e.g., by reading, collecting, downloading, interviewing) from varied sources (e.g., Internet search engines, library materials, government and technical reports, knowledgeable individuals) in order to obtain sufficient, valid and reliable data for analysis and decision-making purposes.
• Compiles information by grouping and/or categorizing the information (e.g., in tables, spreadsheets, data files) in meaningful ways in order to facilitate analysis.
• Analyzes information using qualitative and/or quantitative analytical methods in order to understand and draw fact-based conclusions, often from large amounts of information; identifies issues and problems requiring additional research and study and takes appropriate action to ensure sound study results.
• Develops and/or recommends the development of policies, programs, or procedures to address problems or improve operations by applying the results of research and analysis of pertinent information in order to ensure the highest likelihood of success.
• Prepares a variety of documents (e.g., reports, business correspondence, memoranda), adapting formats suitable to the purpose and using relevant software programs (e.g., word processing, desktop publishing, presentation) in order to effectively communicate information to various audiences (e.g., departmental personnel, members of the public, governing boards).
• Interacts with a variety of individuals (e.g., vendors, managers, representatives of external agencies/organizations) when participating in meetings, mediating disputes, making presentations, providing advice and/or consultation services, etc. in order to communicate information, share ideas, present recommended solutions, gain agreement and coordinate activities.
• Coordinates activities, such as those of contractors, consultants, outside agencies, etc. to ensure that programs are successfully planned, implemented, and/or evaluated.
• Monitors processes and programs by gathering and analyzing relevant information in order to ensure that processes are capable and stable, and that programs are proceeding as intended.
• Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to continue or modify the program.
• Performs various administrative duties (e.g., creating and maintaining files; formatting standard documents; receiving, processing, and routing documents) by appropriately applying Federal and State laws, County and local ordinances, and departmental policies and procedures in order to ensure all work done complies with established guidelines and requirements.

Requirements

MINIMUM REQUIREMENTS:

TRAINING AND EXPERIENCE:

• Option 1: A Bachelor's degree from an accredited college or university -AND- Two years of experience performing basic to routine analytical assignments that involved researching, analyzing, and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas.
  
  
• Option 2: A Master's degree or higher from an accredited college or university in a discipline related to core administrative areas such as contract development and administration or human resources; health programs analysis.
  
  
• Option 3: Four years of experience performing basic to routine analytical assignments which involved researching, analyzing, and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas.

You MUST meet one of the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
2 - Light.
Positions within this class require light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION

Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.

FALSIFICATION of any information may result in DISQUALIFICATION.

EXAM CONTENT

Before the end of your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Additional Information

Application & Filing Information: Applications must be filed online only.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add hr@mva.lacounty.gov as well as, noreply@governmentjobs.com , and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Fair Chance Initiative for Hiring Ordinance (FCIHO)
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Anti-Racism, Diversity, and Inclusion (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

TESTING ACCOMMODATION:
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Testing Accommodations Coordinator: hr@mva.lacounty.gov
Teletype Phone: (800) 899-4099
California Relay Services Phone: (800) 735-2922

Have any questions about anything listed above? Contact us:

Department Contact Name: Suren Sogomonyan
Department Contact Email: hr@mva.lacounty.gov
Department Contact Phone: (213) 765-9624
Exam Number: MV1848C-EA

EMPLOYMENT INFORMATION
This examination will be used to fill homeless specific vacancies throughout the Department of Military and Veterans Affairs, including Bob Hope Patriotic Hall and field offices throughout the County.

For detailed information, please click here

Closing Date/Time: 12/27/2024 5:00 PM Pacific

Salary:

$74,381.52 - $100,230.72 Annually