Administrative Support Assistant

Job Description:

Administrative Support Assistant

Description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

This position will be located at Missouri Department of Natural Resources, Lewis and Clark State Office Building located at 1101 Riverside Drive, Jefferson City, MO 65101.

• Responsible for data entry into the Missouri Clean Water Information System (MoCWIS) for all permit applications as they come in. Applications may be received via email or mail. All applications are scanned, saved appropriately, entered, and assigned to the appropriate team members.
• Administratively process public notices for National Pollutant Discharge Elimination System (NPDES) and Missouri State Operating Permits (MSOP). Enter data into MOCWIS, which requires knowledge of specialized technical water pollution program information related to the Missouri Clean Water Law and Federal Clean Water Act.
• Work independently to administratively finalize the MSOP and NPDES permit documents, including permit fact sheets in preparation for the permit to be mailed and uploaded to the web for public review.
• Create a public notice packet, which includes the permit, factsheet, and letter which explains the permit action. Permit action letters are not auto generated and must be reviewed for accuracy. Permit action letters are sent to the permittee, post office, and city clerk based upon the location of the permitted discharge. Prepare documents to be uploaded to the website for the weekly Final Public Notice List. This list is sent to Missouri Clean Water stakeholders, Missouri Department of Natural Resources team members, and the U.S. Environmental Protection Agency as well as posted to the internet.
• Responsible for the accuracy of the Final Public Notice List.
• In conducting the administrative tasks associated with permit public notices, must use independent judgment, and follow established state and federal procedures.
• Distribute mail, postcards, and helping with mass mailings.
• Other duties as assigned.

To be successful in this position, a candidate will need the following skills:

• Self-Management : Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Attention to Detail : Is thorough when performing work and conscientious about attending to detail.

Equivalent to those typically gained by:

• 1-3 years of relevant experience.

(Additional education or experience may substitute for the required education or experience)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here .

How we invest in you:

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Salary:

$35,592-$37,368 per Year