FACILITIES PROJECT MANAGER I

Job Description:

FACILITIES PROJECT MANAGER I

Description

Position/Program Information

FILING DATES

DECEMBER 20, 2024 at 8:00 A.M. (PT) THROUGH JANUARY 06, 2025 before 5:00 P.M. (PT)

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

EXAM NUMBER

J4125I


TYPE OF RECRUITMENT

OPEN COMPETITIVE JOB OPPORTUNITY

REASONS TO JOIN OUR TEAM:

Check Out Our Outstanding Benefits!

Los Angeles County offers one of the strongest public-sector benefits packages in the nation.

• Flexible Benefit Plans - The County provides each employee with a monthly “benefit allowance” they can use to pay for benefits, allowing employees to choose among a variety of pre-tax and after-tax benefits that include Medical and Dental coverage, Group life insurance, Accidental Death and Dismemberment Insurance, Health care spending accounts, Long-term disability health insurance, Subsidized Dependent Care Spending Accounts.
• Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a county matching contribution up to 4% of employee’s salary.
• Generous Maternity and Family Leave Benefits
• Thirteen (13) paid holidays per year.

For more details on employee benefits, please visit https://hr.lacounty.gov/benefits/

DEFINITION
Under general supervision administers or assists in the administration and coordination of County facility design and construction projects or performs the more complex staff assignments related to program and space management.

CLASSIFICATION STANDARDS:
Positions allocable to this class are directly responsible for the coordination of County facility projects, through all phases, including design, construction and occupancy, and have immediate responsibility for the timely completion of these projects within budget limits. These positions may also assist a Facilities Project Manager II in the coordination of large and complex projects such as multi-storied office buildings, hospitals or jails, or may be responsible for the more complex staff assignments related to budget or space management. Assignments are made in general terms but work is reviewed in progress. Technical supervision is immediately available. Projects are generally smaller, less costly and more routine than those for which a Facilities Project Manager II would be responsible. Examples include single-storied office buildings.

Essential Job Functions

Coordinates the design and construction of small or routine County facility projects by acting as the immediately responsible contact for such projects.

Assists Facilities Project Manager II in the coordination of large and complex projects.

Coordinates the input and efforts of all County departments associated with a project.

Administers and controls contracts and agreements related to a project and serves as the official County administrative contact with architects and contractors.

Identifies potential problem areas in advance, takes corrective action, advises others of required actions, and brings unresolved difficulties to the attention of proper authority.

Prepares, monitors, and updates project schedules and keeps management apprised of any potential negative impacts on approved completion dates.

Prepares and periodically updates detailed project cost estimates.

Develops, monitors, and updates detailed project budget.

Authorizes, within delegated authority, expenditures within the budget and provides cost controls.

Reviews and evaluates various project documents and identifies potential impacts on other project components.

Writes various memoranda, status reports, board letters and departmental correspondence.

Works with end users to develop and approve project scope and ensures follow through.

Reviews performance reports against project control criteria established in the Project Program Plan.

Reviews changes in Program Plan requested by tenant departments.

Coordinates formal and informal design reviews with technical assistance from applicable resources.

Reviews project-related information for submittal to the Chief Executive Officer and the Board of Supervisors.

Conducts construction progress reviews.

Authorizes and/or makes recommendations for payments to architects and contractors within contract limits and requirements.

Solicits bids, schedules and coordinates for the timely availability of custom equipment for new facilities.

Monitors and coordinates construction supervision and inspection and makes periodic design or construction progress reviews and reports.

Authorizes and/or makes recommendations for technical change orders recommended by the appropriate engineering personnel within authority granted by the Board of Supervisors.

Travels to various facilities located throughout Los Angeles County to perform job-related essential functions.

Coordinates with bureau planning staff to develop concept plans and cost estimates.

Coordinates the acquisition of all applicable permits required for management projects.

Represents the Department at meetings for job related functions.

Facilitates reviews and provides recommendations on project reports/studies as it relates and/or impacts the project such as CEQA (California Environmental Quality Act) documents, geotechnical reports, hazardous materials, etc.

Reviews changes in program plan requested by users and provides advice on budget, time and utility implications.

Facilitates development of plans and performs monitoring of current and approve capital projects budgets and makes recommendations to management for adjustments.

Supervises lower-level staff, as required.

May be assigned other duties as directed by the position's immediate supervisor and/or higher management, as required.

Requirements

SELECTION REQUIREMENTS
Graduation from an accredited college with a Bachelor's degree* -AND- four (4) years’ program development** experience, one year of which must have been in the independent performance of the more difficult staff assignments involving the design or construction of building projects including systems development, scheduling and resource management or budget and space management. One additional year of the desired experience will be accepted for each year of college.

ALL APPLICANTS MUST MEET THE EDUCATION REQUIREMENTS BY JANUARY 06, 2025, IN ORDER TO BE CONSIDERED FOR THIS EXAMINATION.

LICENSE
A valid California Class C Driver License is required to perform job-related essential functions. Candidates offered these positions would be required to show proof of a driver license prior to appointment.

Out-of-state applicants must have a valid license from the state in which they reside at the time of filing. Out-of-state applicants will be required to obtain a California class C Driver License prior to appointment.

LICENSE INFORMATION
Successful applicants for this position will be required to obtain a copy of his/her driving record from the California State Department of Motor Vehicles before being appointed. A copy of your driving record must be presented at the time of your appointment. License must not be suspended, restricted, or revoked. AN APPLICANT WHOSE DRIVING RECORD SHOWS THREE (3) OR MORE MOVING VIOLATIONS WITHIN THE LAST YEAR WILL NOT BE APPOINTED.

PHYSICAL CLASS
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION
*In order to receive credit for the required degree, coursework, certification, and/or license, you MUST include a legible copy of the official transcripts from the accredited institution which shows areas of specialization and /or legible copy of the official certification, and/or license at the time of filing, or within seven (7) calendar days from the date of filing your online application . Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title and the exam number. Failure to provide the required documentation will result in application rejection . Unofficial transcripts will not be accepted to meet the educational requirement.

**Program development refers to the phase of a project where the research and decision-making process is used to identify the scope of work to be designed. It includes gathering, organizing, and assessing design concepts, objectives, staff and employee projections, space requirements, equipment and cost.

SUPPLEMENTAL QUESTIONNAIRE
As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait three (3) months from the date of the disqualification in order to reapply.

DESIRABLE QUALIFICATIONS
Credit will be given to applicants, who possess DESIRABLE qualifications and indicate so on their employment application at the time of filing.

Completion of three (3) semester units in each of the following coursework***
(3 semester units = 4.5 quarter units):

• Project management
• Contract management
• Construction management
• Building science
• Civil engineering

A valid State of California Architect License ***

A Certified Construction Manager (CCM) certification issued by the Construction Management Association of America or a Project Management Professional (PMP) certification.***

Experience managing construction projects beyond the experience included in the selection requirements.

*** In order to receive credit for the required coursework, certification, and/or license, you MUST include a legible copy of the official transcripts from the accredited institution which shows the area of specialization and/or legible copy of the official certification, and/or license at the time of filing, or within seven (7) calendar days from the date of filing your online application. Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title and the exam number. Failure to provide the required documentation will result in application rejection. Unofficial transcripts will not be accepted to meet the educational requirement.

Additional Information

EXAMINATION CONTENT This examination will consist of two (2) parts:

PART I A structured interview assessing construction project planning/ management experience, analysis and problem-solving ability, scheduling and multitasking ability, knowledge of project management procedures, knowledge of construction industry, schematics, code/regulatory requirements, budget knowledge, interpersonal and customer orientation skills, leadership ability, judgment and decision making, and oral communications weighted 75%. As part of the interview, candidates will also be required to complete a writing exercise. Candidates who do not submit a writing sample will be disqualified from this examination.

APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON PART I IN ORDER TO PROCEED TO PART II.

THE STANDARDIZED INTERVIEW FORM AND SCORING GUIDE ARE NOT REVIEWABLE PER CIVIL SERVICE RULE 7.19. CANDIDATES MAY ONLY REVIEW THE INTERVIEW SUMMARY SHEET.

PART II
An evaluation of training, education, and experience based on application information and desirable qualifications weighted 25%.

Applicants who are applying concurrently for Facilities Project Manager II, Exam No. J4128L, will participate in the interview one time. The resulting score will be transferred to all applicable examinations for which you applied.

CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE LIST.

TESTING ACCOMMODATION If you require an accommodation to fairly compete in any part of the assessment process, you will be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Please note, you will be provided with an initial deadline to submit documentation. Failure to submit the required documentation by the deadline will delay your participation in the examination process and consideration for initial placement on the eligible list.

VETERANS CREDIT

If you served in the miliary and were honorably discharged, you may qualify for Veteran’s Credit. To receive this credit, please include a copy of your DD214 Form issued by the branch of service with your application for review.

ELIGIBILIY INFORMATION

The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of six (6) months from the date of promulgation.

SPECIAL INFORMATION
SUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation.

ZERO TOLERANCE POLICY IF HIRED
The Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy forits employees for the following:

• use of narcotics, controlled substances, and/or prescription drugs without a prescription.

Any employee found in violation of this policy will be subject to discharge.

VACANCY INFORMATION
The eligible list resulting from this examination will be used to fill vacancies located throughout the Los Angeles County Sheriff's Department, Administrative Services Division, Facilities Planning Bureau.

AVAILABLE SHIFT - Day shift

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION.

All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.

The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS and you have completely filled out your application.

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by MONDAY, JANUARY 06, 2025 before 5:00 p.m. (PT).

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on MONDAY , JANUARY 06, 2025 , as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

IMPORTANT NOTES:

• Please note that All information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
• FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .
• Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED .

CORRESPONDENCE AND UPDATES WILL BE SENT VIA E-MAIL

• All notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add emiranda@lasd.org as well as noreply@governmentjobs.com , and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records.
  

NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 or email the documents to sheriffexamsunit@lasd.org at the time of filing, or within seven (7) calendar days from the date of application filing. Failure to provide the required documentation will result in application rejection.Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.

NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (213) 229-1621
Teletype Phone: (213) 626-0251
Department Contact Name: Professional Examinations Unit
Department Contact Phone: (323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org

For detailed information, please click here

Closing Date/Time: 1/6/2025 5:00 PM Pacific

Salary:

$104,261.52 - $133,089.84 Annually