Administrative Specialist III - Probate Court #2

Job Description:

Administrative Specialist III - Probate Court #2

Description

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties

Performs research and compiles data for special projects, reports or other publications; prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives.
Answers phones, greets visitors, and responds to inquiries related to the county or specific department; directs visitors to correct employee or department as necessary.
Processes incoming and outgoing mail; routes mail to proper recipient.
Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested.
Maintains office supply inventories, ordering and distributing supplies as necessary.
Coordinates multiple departmental programs through scheduling, training, managing, and monitoring; oversees office management in department without direct supervisory responsibility.
Regular and punctual attendance is required.
Implements and maintains guardianship files for Court Staff.

Reviews annual report to verify compliance; contacts the guardian regarding concerns and resolves the issue.

Identifies new cases and assigns to Court Investigators for review; creates Court Investigator Orders and Attorney Ad Litem/Guardian Ad Litem Orders for signature.

Generates annual reminders for guardians, advising the necessity of filing their Annual Report; reviews non-compliant cases.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.
Specific certifications related to the area of assignment may be required for this position.
Bilingual in Spanish and English preferred, but not required.

Supplemental Information

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Closing Date/Time: Continuous

Salary:

$42,775.00 - $49,619.00 Annually