PAYROLL TECHNICIAN

Job Description:

PAYROLL TECHNICIAN

Description

Resumes are accepted but not in place of the official city employment application. Incomplete applications will be automatically rejected. Proof of education requirements/certifications must be submitted as a PDF via EMAIL to human_resources@cityofinglewood.org with the SUBJECT LINE: your name and job title.

The current vacancy is in the Police Department. All applicants applying for positions assigned to the Police Department will undergo a complete background investigation, including credit, polygraph, and medical examination, prior to an official appointment to the position.

Under close supervision, participates and assists in processing confidential personnel, payroll, and other employee-related data to maintain, review, verify, and update payroll files and records, and prepares processes to ensure accurate and timely payroll processing to city staff.

This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. Incumbents in this class may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

TASKS

• • Reviews, verifies, adjusts, and calculates timesheets, pay actions, absences and voluntary deductions;
  • Verifies data entered for accuracy for all transactions related to an employee’s pay status;
  • Prepares, compiles, and processes payroll and overtime;
  • Reconciles, prepares, and processes special event payroll, invoices, and billing memorandums for internal and external law enforcement agencies;
  • Reconciles and processes all other accounts payables/receivables for fiscal services;
  • Replies to questions, complaints, and concerns regarding payroll actions within the scope of the designated authority;
  • Generates payroll cost reporting for grant programs
  • Enters, updates, processes, and inputs employee working hours into the payroll system;
  • Completes action status forms for new hires, shift changes, medical leaves, terminations, contract adjustments, and other status changes;
  • Compiles records and files, sorts, locates, and retrieves payroll records from physical and electronic storage.

QUALIFICATIONS

A high school diploma or equivalent AND two (2) years experience performing payroll functions in a business finance environment. Applicants must possess a valid State ID and social security card.

KNOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS

• • Knowledgeable of Memorandum of Understanding (MOU) and the impact on payroll, payroll preparation and reporting guidelines and procedures, tax, insurance, and retirement practices related to employee pay, and of quality customer service techniques and concepts
  • Skilled in mathematical calculations of timesheets and payroll deductions, prioritizing work and meeting deadlines multiple and conflicting deadlines, and establishing and maintaining productive working relationships;
  • Ability to perform essential duties with little supervision and to effectively communicate verbally and in writing in English.

THE SELECTION PROCESS

Applicants whose experience best meets the city's needs will be invited to participate in the examination for this position. Candidates must have access to a computer with internet, video, and audio capabilities to participate in our examination process. The examination may consist of one or more of the following: (1) Training & Experience Evaluation, (2) Writing Exercise, and (3) Qualifications Appraisal Interview with a panel of subject matter experts. Candidates must receive a score of 70 or higher to have their names placed on the active eligibility list for one year. The top three ranks on the Eligibility List will have their application materials forwarded to the hiring authority for a selection interview.

The City of Inglewood is an Equal Opportunity Employer. It does not discriminate by age, sex, race, religion, national origin, marital status, or handicap status in its employment actions, decisions, policies, and practices.