Administrative Analyst (Council Aide)

Job Description:

Administrative Analyst (Council Aide)

Description

Description

The City Manager’s Office is recruiting for Administrative Analyst (Council Aide).

VIEW OUR RECRUITMENT BROCHURE
THE DEPARTMENT
The City Manager’s Office plays a central role in advancing the City of Fremont’s priorities and supporting the delivery of effective municipal services. Working closely with the Mayor and six-member City Council, the Office provides executive leadership, policy support, and coordination across City departments to implement Council priorities and address community needs.
The City Manager’s Office also fosters community partnerships, promotes interagency collaboration, and leads citywide initiatives that strengthen organizational effectiveness and responsiveness. Together, the City Council and City Manager’s Office work to ensure that Fremont remains a vibrant, innovative, and responsive community.
THE POSITION
The City of Fremont is recruiting for an Administrative Analyst in the City Manager's Office to provide dedicated support to the Mayor and City Council.
The Administrative Analyst (Council Aide) will serve as a key administrative resource, providing support for Council operations, coordinating schedules and meetings, preparing correspondence, and tracking assignments and follow-up items. The position will also play an important role in constituent services, responding to public inquiries and working collaboratively with City departments to obtain information, coordinate responses, and address community needs.

Additional responsibilities include providing logistical support for Council-related meetings, conferences, community events, and other official activities, as well as preparing and organizing meeting materials and communications. This highly visible position requires exceptional customer service, strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining professionalism and discretion. The selected candidate will work closely with elected officials, City leadership, staff, and community members to support effective communication and responsive public service.
IS THIS THE ROLE FOR YOU?

The ideal candidate is an organized, detail-oriented professional who enjoys providing excellent customer service and keeping administrative work moving smoothly. This individual is responsive to community members, proactive about schedules and follow-up, and comfortable supporting elected officials and executive leadership in a busy local government environment.
We are looking for someone who possesses:

• Experience providing administrative support to executive leadership, elected officials or senior management.
• A strong customer service orientation, including the ability to respond to constituent inquiries with courtesy, patience and professionalism.
• Strong organizational skills and the ability to manage calendars, track assignments, provide reminders and coordinate timely follow-up while balancing competing priorities.
• Excellent attention to detail when preparing correspondence, maintaining records and coordinating meeting and event arrangements.
• Effective written and verbal communication skills and the ability to work collaboratively with City staff, community members and other agencies.
• Sound judgment, discretion and diplomacy when handling sensitive information and inquiries.

Experience working in a city or other government environment, along with familiarity with local government operations, is desirable.
On limited occasions, this position may be required to work evenings or weekends to support meetings or community events.

SELECTION PROCESS
The first review of applications is Tuesday, November 10, 2026, at 12:00 p.m. (PST). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation
Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing [email protected].

Contact Us
For additional information, please contact Human Resources Department at: [email protected].

The information contained herein is subject to change and does not constitute either an expressed or implied contract.
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To view the complete job specification please click on the link below:

Administrative Analyst Job Specification

Essential Functions

• Completes administrative projects in support of an executive.
• Conducts and summarizes comprehensive, difficult analytical studies of administrative, operational, financial and/or organization issues.
• Conducts surveys and compiles data for general or department use.
• Conducts research on rules, regulations, and legislation, case law and special projects.
• Prepares and presents a variety of professional reports, documentation and correspondence to a wide variety of audiences in oral and written form.
• Works with a variety of agencies, other departments and the public to research and communicate information, and resolve administrative issues.
• May assist in the preparation of the department budget and budget tracking.
• May administer ongoing departmental/division programs.
• May maintain system security rights for Enterprise systems used City wide.
• May train staff on a variety of general and department specific topics.
• Utilizes a wide variety of computer applications and equipment including, but not limited to, online computer systems, word processing software, data base systems, automated recordkeeping systems, automated tracking programs, spreadsheets, and graphic software.
• Maintains confidential files and records including employee evaluations, and may participate in strategic departmental planning or analysis as required for city wide contract negotiations.
• Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Marginal Functions

• Supervises Administrative staff.
• Other duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: English usage, spelling, grammar, and punctuation; modern office methods, procedures, computer equipment, and computer software; pertinent City functions, policies, rules and regulations; principles and methods of business letter and report writing; principles and practices for conducting surveys and presenting statistical information.

Skill in: Analyzing complex information, presenting information in oral and written form.

Ability to: Apply conceptual knowledge to the administration of a public agency; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; perform work using independent judgment with speed and accuracy on a continuous basis; communicate through written means; understand, interpret and explain department policies and procedures; compose general correspondence and letters; interpret and apply administrative and departmental policies, laws, and rules; preserve confidentiality of sensitive material routinely encountered as part of work assignments; develop and recommend policies and procedures related to assigned areas; analyze situations carefully, recommend solutions, adopt effective courses of action; compile and maintain complex and extensive records and prepare reports; establish and maintain effective working relationships ; work effectively with various cultural and ethnic groups in a tactful and effective manner.

Education/Experience

Any combination of education and experience that demonstrates possession of and competency in the requisite knowledge, skills and abilities would be qualifying. A typical qualifying background would include: college level course work in business, accounting, public administration or a related field and one year of work experience completing executive administrative support and/or data analysis. A Bachelor's degree from an accredited college or university may be substituted for the educational and qualifying work experience.

Licenses/Certificates/Special Requirements

Possession of a valid California driver's license is required by time of appointment.

Physical and Environmental Demands

Rare = 66%

Sitting: Constant
Walking: Occasional
Standing: Rare
Bending (neck): Frequent
Bending (waist): Rare
Squatting: Rare
Climbing: Never
Kneeling: Alternative to Squat
Crawling: Never
Jumping: Never
Balancing: Never
Twisting (neck): Occasional
Twisting (waist): Rare
Grasp - light (dominant hand): Occasional
Grasp - light (non-dominant): Occasional
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Frequent
Fine manipulation (non-dominant): Frequent
Reach - at/below shoulder: Occasional
Reach - above shoulder level: Rare

Push/pull:
Up to 10 lbs. Occasional
11 to 25 lbs. Rare - totes of mail
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Lifting:
Up to 10 lbs. Occasional
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Carrying:
Up to 10 lbs. Occasional
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Coordination:
Eye-hand: Required
Eye-hand-foot: Required
Driving: Required

Vision:
Acuity, near: Required
Acuity, far: Required
Depth perception: Required
Accommodation: Required
Color vision: Required
Field of vision: Required

Talking:
Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required

Hearing:
Normal conversation: Required
Telephone communication: Required
Earplugs required: Not required

Work environment:
Works indoors, using computer monitor, works around others, works alone, works with others.

Class Code: 1071
FLSA: Non-exempt
EEOC Code: 5
Barg. Unit: Unrepresented - Confidential
Probation: 12 months
Rev.: 4/17

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary

Closing Date/Time: Continuous

Salary:

$92,917.96 - $123,045.84 Annually