Court Services Specialist

Summary

Reporting directly to the Magistrate Court Administrator, responsible for performing complex duties in compliance with statutory timeframes in support of the Associate Judges presiding over magistration hearings. Identifies and prepares required legal documents and court orders for each hearing. Disseminates legal documents to multiple stakeholders utilizing internal and external communication platforms and databases. Answers and responds to calls, emails, and correspondence regarding magistration.Reviews and confirms completeness of law enforcement arrest reports and subsequent jail record entry for newly arrested defendants, ensuring all necessary information is included and assigns to appropriate court/jurisdictionPrepares legal documents including warrants, blood search warrants, personal bonds, bond conditions, emergency protective orders, ignition interlock orders, mental health assessment orders and any other legal orders requested by Associate JudgeIn compliance with state law, enters defendant and charge information into Public Safety Reporting System database to create Public Safety Report for judicial review prior to magistrationSubmits pertinent Emergency Protective Order information to Department of Public Safety and Protective Order Registry database dailyNotifies local mental health authority when assessments are ordered, distributes completed assessments to defense attorney, court of record, clerk of record, and prosecutor's office while maintaining compliance with HIPAA and department policiesPrioritizes and completes time sensitive work in compliance with department policies and state lawReviews accuracy of prepared documents and orders prior to submission to the Associate Judge and ensures post magistration hearing documents are error free and have appropriate signatures and datesAssists with coordination of court dockets and court schedulingPerforms record management duties by creating, retaining, distributing and disposing of case information per department operating procedure or as prescribed by lawHandles confidential information independently and under the general direction of Associate Judge in compliance with department policiesResponds to contacts, communications, and inquiries related to magistration matters, including from law enforcement, defendants, victims, attorneys, County and District Courts, County and District Attorney, Justice of the Peace, Municipal Court, and from out of county and state courtsServes as liaison between magistration, booking, prosecutors, defense, and other various state and local officialsAttends all meetings and trainings as requiredPerforms special duties as assignedORGANIZATION RELATIONSHIPSReports directly to – Magistrate Court AdministratorDirect Reports – NoPHYSICAL DEMANDSPosition involves prolonged sitting at a workstation, reading, visual examination of documents, reaching, standing, walking, twisting, bending, repetitive motions, and occasional liftingENVIRONMENTAL FACTORSWork is primarily indoors in an air-conditioned environmentWork is regularly performed in a secured area of the jailLimited interaction with persons accused or convicted of crimesWork is fast paced, requires independent judgement and an ability to meet legally mandated deadlinesIRREGULAR HOURSWork outside of regular office hours (Monday-Friday) is required to meet deadlinesRotating weekends and holidays is requiredEssential personnel policy is applicable to this positionRegular attendance is requiredLICENSES AND CERTIFICATIONSREQUIRED WITHIN THIRTY (30) DAYS OF EMPLOYMENTValid driver's licenseREQUIRED WITHIN SIX (6) MONTHS OF EMPLOYMENTTexas Law Enforcement Telecommunications System (TLETS) certificationCriminal Justice Information Services (CJIS) certificationTexas Crime Information Center (TCIC) certificationNational Crime Information Center (NCIC) certificationPREFERRED QUALIFICATIONSAssociate degree in the Criminal Justice fieldPrior work experience in a court or legal settingExperience with Odyssey NavigatorBilingual (Spanish)EMPLOYMENT TESTINGEmployment is contingent on passing any post-offer pre-employment screening as listed below:Criminal background check: YesMotor Vehicle Record check: NoDrug screening: NoPhysical exam: NoPsychological exam: NoAdditional: N/AWilliamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.TOBACCO FRE E WORKPLACE POLICYWilliamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.#J-18808-Ljbffr

Job Description

Reporting directly to the Magistrate Court Administrator, responsible for performing complex duties in compliance with statutory timeframes in support of the Associate Judges presiding over magistration hearings. Identifies and prepares required legal documents and court orders for each hearing. Disseminates legal documents to multiple stakeholders utilizing internal and external communication platforms and databases. Answers and responds to calls, emails, and correspondence regarding magistration.Reviews and confirms completeness of law enforcement arrest reports and subsequent jail record entry for newly arrested defendants, ensuring all necessary information is included and assigns to appropriate court/jurisdictionPrepares legal documents including warrants, blood search warrants, personal bonds, bond conditions, emergency protective orders, ignition interlock orders, mental health assessment orders and any other legal orders requested by Associate JudgeIn compliance with state law, enters defendant and charge information into Public Safety Reporting System database to create Public Safety Report for judicial review prior to magistrationSubmits pertinent Emergency Protective Order information to Department of Public Safety and Protective Order Registry database dailyNotifies local mental health authority when assessments are ordered, distributes completed assessments to defense attorney, court of record, clerk of record, and prosecutor's office while maintaining compliance with HIPAA and department policiesPrioritizes and completes time sensitive work in compliance with department policies and state lawReviews accuracy of prepared documents and orders prior to submission to the Associate Judge and ensures post magistration hearing documents are error free and have appropriate signatures and datesAssists with coordination of court dockets and court schedulingPerforms record management duties by creating, retaining, distributing and disposing of case information per department operating procedure or as prescribed by lawHandles confidential information independently and under the general direction of Associate Judge in compliance with department policiesResponds to contacts, communications, and inquiries related to magistration matters, including from law enforcement, defendants, victims, attorneys, County and District Courts, County and District Attorney, Justice of the Peace, Municipal Court, and from out of county and state courtsServes as liaison between magistration, booking, prosecutors, defense, and other various state and local officialsAttends all meetings and trainings as requiredPerforms special duties as assignedORGANIZATION RELATIONSHIPSReports directly to – Magistrate Court AdministratorDirect Reports – NoPHYSICAL DEMANDSPosition involves prolonged sitting at a workstation, reading, visual examination of documents, reaching, standing, walking, twisting, bending, repetitive motions, and occasional liftingENVIRONMENTAL FACTORSWork is primarily indoors in an air-conditioned environmentWork is regularly performed in a secured area of the jailLimited interaction with persons accused or convicted of crimesWork is fast paced, requires independent judgement and an ability to meet legally mandated deadlinesIRREGULAR HOURSWork outside of regular office hours (Monday-Friday) is required to meet deadlinesRotating weekends and holidays is requiredEssential personnel policy is applicable to this positionRegular attendance is requiredLICENSES AND CERTIFICATIONSREQUIRED WITHIN THIRTY (30) DAYS OF EMPLOYMENTValid driver's licenseREQUIRED WITHIN SIX (6) MONTHS OF EMPLOYMENTTexas Law Enforcement Telecommunications System (TLETS) certificationCriminal Justice Information Services (CJIS) certificationTexas Crime Information Center (TCIC) certificationNational Crime Information Center (NCIC) certificationPREFERRED QUALIFICATIONSAssociate degree in the Criminal Justice fieldPrior work experience in a court or legal settingExperience with Odyssey NavigatorBilingual (Spanish)EMPLOYMENT TESTINGEmployment is contingent on passing any post-offer pre-employment screening as listed below:Criminal background check: YesMotor Vehicle Record check: NoDrug screening: NoPhysical exam: NoPsychological exam: NoAdditional: N/AWilliamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.TOBACCO FRE E WORKPLACE POLICYWilliamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.#J-18808-Ljbffr