Project Specialist (SC - DSPS)

Job Description:

Project Specialist (SC - DSPS)

Description

SUMMARY DESCRIPTION

Under the direction of the Director of DSPS (Disabled Students Programs and Services), the Project Specialist will support a temporary project focused on preparing DSPS student records for a transition to a new database system, AIM, scheduled for implementation in 2026. This effort follows an audit that highlighted the need to clean and update current records in the SAM system. The position is temporary and is anticipated to continue through the end of the current fiscal year.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Review and update DSPS student records currently stored in the SAM database.

Identify and correct errors, inconsistencies, and outdated information.

Organize and categorize electronic and paper files.

Scan, file, and maintain confidential documents.

Enter data into databases and track progress on record updates.

Communicate with DSPS staff to verify and clarify information, as needed.

Generate basic reports related to data cleanup and record accuracy.

Assist with general clerical and administrative duties, as assigned.

QUALIFICATIONS

Knowledge of:

Basic office and clerical procedures.

Data entry practices and file management systems.

Methods of handling and protecting confidential or sensitive information.

Database structures and student recordkeeping practices.

Microsoft Office applications such as Word, Excel, and Outlook.

Ability to:

Perform detailed and accurate clerical work.

Prioritize and manage multiple tasks to meet project deadlines.

Follow written and verbal instructions with minimal supervision.

Communicate clearly and professionally with staff and team members.

Maintain strict confidentiality regarding student information.

Work independently and collaboratively in a team setting.

Adapt to changing procedures and project needs.

Report to work on a regular and consistent basis, as scheduled, to assigned job.

EDUCATION AND EXPERIENCE GUIDELINES

High school diploma or equivalent.

Some college coursework is preferred, particularly in office administration, data management, or a related field. Previous experience in clerical work, data entry, or administrative support is highly desired.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work is performed in a standard office setting. Prolonged periods of sitting and computer use are required. Occasional standing, bending, and reaching during filing or scanning tasks. May involve lifting and carrying light office supplies or file boxes. Must maintain attention to detail in a repetitive and focused work environment.

Work Schedule: TBD - Schedule and shift vary and are subject to change in accordance with the department's needs.

Hours per Week: Up to 25

Employment Conditions and Information:

This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1st through June 30th). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. Education Code Section 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.”

After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the SOCCCD. The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

NBU employees are limited to working in a single position for a single department and site (assignments are onsite only).

NBU employees are paid on a monthly basis. The payroll reporting period is from the 1st of the month to the last day of the month. NBU employees are paid on the 10th of the following month.

Example : For the following reporting period: January 1st through January 31st, the NBU employee will be paid on February 10th.

NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS), through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.

Closing Date/Time: Mon, 31 Aug 2026

Salary:

20 - Hourly