Administrative Assistant, Cowlitz Hydro

Job Description:

Administrative Assistant, Cowlitz Hydro

Description

Position Description

Tacoma Power's largest electricity generating facility on the Cowlitz River is accepting applications to fill an Administrative Assistant vacancy. The vacancy is in Mossyrock, Washington, approximately 1 hour and 30 minutes South of Tacoma.

The Cowlitz River hydroelectric generation facility produces enough renewable hydroelectric energy to serve more than 135,000 Northwest homes from the water stored behind Mayfield and Mossyrock dams . Built in 1963, Mayfield Dam forms 13-mile-long Mayfield Lake. Mossyrock Dam, built in 1968, stands 606 feet above bedrock and is the tallest dam in Washington state. The dam forms 23.5-mile-long Riffe Lake.

In addition to producing hydroelectric power, the Cowlitz River Project provides outstanding recreational opportunities , nearly 14,000 acres of lands managed for wildlife habitat and a fisheries program that includes the Cowlitz Salmon Hatchery.

Administrative Assistants use independent judgment in performing professional administrative functions by reviewing routine work of staff for completeness, accuracy, and to ensure compliance with laws, rules, policies, procedures and standards. The Administrative Assistant handles confidential materials, coordinates personnel actions; assist with projects or programs and coordinates work within a department, between departments, and with the public and/or other governmental entities.

City of Tacoma Recruitment Information:
One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.

Qualifications

*Associate's degree and a minimum of two years of increasingly responsible office work experience.

LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS: There may be instances where individual positions must have additional licenses or certification. It is the employer's responsibility to ensure the appropriate licenses/certifications are obtained for each position. Depending upon assignment occasional travel within a 30-mile radius may be required; Individuals must pass a background check. Some positions may require incumbents to successfully pass a Criminal Justice Information Services (CJIS) background check.

*Please note: Related work experience may be substituted for education on a year-for-year basis.

Knowledge & Skills

• Gain the confidence and trust in others through honesty, integrity, and authenticity
• Actively seek new ways to grow and be challenged
• Operate effectively even when things are not certain or the way forward is not clear
• Build partnerships and work collaboratively with others to meet shared objectives
• Relate openly and comfortably with diverse groups of people
• Recognize the value that different perspectives and cultures bring to our organization
• Develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Maneuver comfortably through complex policy, process and people-related organizational dynamics
• Take on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm
• Plan an prioritize work to meet commitments
• Hold self and others accountable to meet commitments
• Build strong customer relationships and deliver customer-centric solutions
• Knowledge of city and governmental policies and procedures regarding area assigned
• Ability to learn general goals and purpose of departmental services and operations; establish and maintain harmonious work relationships with co-workers and the general public
• Knowledge of office practices and procedures such as word processing, managing files and records, and other office procedures and terminology
• Knowledge of government structure and process, budgeting, office technologies
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Ability to use a computer application to accurately enter text, insert pictures, format, edit, print, save and retrieve word processing documents
• Ability to use a computer application to accurately enter, manipulate and format text and numerical data, insert, delete and manipulate cells, rows and columns, and create and save worksheets, charts and graphs
• Ability to use a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals
• Knowledge of accounting support techniques
• Communicate information clearly and effectively to internal and external customers face-to-face, on the telephone, by electronic mail, and through written correspondence
• Ability to plan and organize work
• Analyzing situations to develop a course of action
• Interacting respectfully and sensitively with individuals and groups to develop productive relationships and provide customer service
• Gathering and classifying information according to established methods
• cooperate with co-workers on group projects
• Define problems, collect data, establish facts and draw valid conclusions; interview job applicants; handle sensitive contacts with public and other work units
• Effectively direct work of others
• The operation of an office; and use sound judgment in responding to requests and workplace situations to assist in resolution of issues

Selection Process & Supplemental Information

City of Tacoma Commitment to Diversity and Inclusion
One of the primary goals of the Equity and Empowerment Initiative is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.

Compensation & Benefits
Pay Details:
Hourly Rate: $32.72 - $39.77
Annual Salary: $68,057.60 - $82,721.60
Employee Benefits | City of Tacoma

Application & Examination Process
This recruitment is being managed by HR Analyst, Kye Merritt.
Interested individuals should apply online by completing the application and attaching a resume and cover letter by the closing date and time listed on the job announcement. Applications received without attaching the required materials may not progress in the selection process.

Appointment is subject to passing a background check. This position is covered by a Collective Bargaining Agreement between the City of Tacoma and Local Union 483 IBEW, Clerical Unit. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification.

Accommodations
We are committed to providing reasonable accommodations for applicants with disabilities. If you need assistance or an accommodation during this process, please contact Human Resources at (253) 591-5400.

Get Assistance
For assistance with the application process or questions regarding this job announcement please contact the Human Resources office at (253) 591-5400 by 4:00 p.m. of the closing date of the job announcement. This will allow us to assist you before the job announcement closes.
For technical difficulties using the NeoGov system, call the applicant support line at 1-855-524-5627 between 6:00 a.m. and 5:00 p.m. Pacific Standard Time.

Communication from the City of Tacoma:
We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.

The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.

Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger.

Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger.

Vision Coverage: For eligible employees and their eligible dependents.

Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.

Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.

Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.

Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.

Other Employment Information

Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.

Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.

Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.

Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.

Closing Date/Time: 6/29/2026 5:00 PM Pacific

Salary:

$32.72 - $39.77 Hourly