ADMINISTRATIVE INTERN (HOURLY/NON-BENEFITED)

Job Description:

ADMINISTRATIVE INTERN (HOURLY/NON-BENEFITED)

Description

**Incumbents will be placed at Step 9 of the salary range which is $20.27 per hour**

FILING DEADLINE
This is a continuous recruitment and may close once a sufficient number of qualified applications have been received. Interested applicants are encourage to apply promptly.

The City of Santa Fe Springs seeks applicants for the position of Administrative Intern (Finance). This is an hourly, at-will, non-benefited position with approximately 20-25 hours per week. The internship is an opportunity for college students to obtain valuable on-the-job experience in a City Finance Department. One (1) vacancy exists in the Department of Finance.

First Application Review Date : Wednesday, June 17, 2026

POSITION PURPOSE:
Under immediate supervision of the Budget Manager, the intern will provide administrative assistance and analytical support in a variety of department functions, including: data entry, research, perform and verify basic calculations, file organization, draft correspondence and various administrative duties as assigned.

SUPERVISION RECEIVED:

Receives immediate supervision from higher-level management or professional staff.

SUPERVISION EXERCISED:
None.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

A. Held in Common:

1. Supports the Mission of the City and its Elected and Appointed Officials.

2. Provides courteous and timely service to the public as the ultimate employer.

3. Works cooperatively with other City employees.

4. Exhibits integrity and displays ethical behavior.

B. Essential Job Specific Duties:

1. Researches and compiles a variety of financial information and data.

2. Provides administrative assistance and support to department staff.

3. Prepares Excel worksheets and performs variety of calculations.

4. Contacts other public agencies (via phone or written communication).

5. Reconciles financial data/records.

C. Other Job Specific Duties

1. Prepares illustrative materials for presentations; prepares presentations.

2. Assists in coordinating meetings; may attend meetings.

3. Maintains and organizes a variety of financial records and files.

4. Inputs a variety of data and may run reports in Tyler Munis.

5. May prepare invoices, check requests, expense reports.

6. Performs related duties as required.

REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.

Knowledge of:

• Strong Mathematical background. Understanding of basic finance concepts.
  
• English usage, spelling, grammar, and punctuation.
  
• Methods and techniques of research, statistical analysis and report preparation; mathematical principles.
  
• Familiarity with Microsoft 365 suite: Excel (spreadsheet), Word (word processing) and PowerPoint (presentation).
  
• Customer services practices; telephone etiquette.
  

Ability to:

• Perform specialized, technical, professional and routine administrative tasks in assigned area.
  
• Collect and assemble data.
  
• Perform arithmetic calculations.
  
• Prepare presentations.
  
• Maintain records and files.
  
• Follow written and oral instructions.
  
• Work independently in the absence of supervision.
  
• Communicate effectively verbally and in writing.
  
• Work with accuracy and attention to detail.
  
• Operate and use modern office equipment.
  
• Effectively organize and prioritize assigned work.
  
• Establish and maintain effective working relationships with other people.
  

EDUCATION AND EXPERIENCE:

The following requirements generally demonstrate possession of the minimum requisite
knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

• High School Diploma or an equivalent certificate or diploma recognized by the State of California.
• Recent graduate or current enrollment in an accredited college or university preferably with upper division standing and completion of course work in a field appropriate to assignment such as: public or business administration, political science, finance, or a related area.
• Some experience and knowledge of local government operations preferred.
• A valid State of California driver's license and an acceptable driving record.

NEPOTISM:
Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.

WORKING CONDITIONS:

The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.

• Work is primarily performed indoors.
• Noise level is quiet to moderate.
• Hazards are minimal.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

• Sit for extended periods of time.
• Stand, walk, and bend.
• Push, pull, and reach overhead and above shoulders.
• See well enough to read documents and operate office equipment.
• Lift and move up to 25 pounds.

Non-Benefited

Salary:

$16.97 - $20.88 Hourly