Budget Accounting Analyst

Job Description:

Budget Accounting Analyst

Description

Under the general direction of the Chief Financial Officer, the Budget Accounting Analyst assists the department in the formulation, analysis and execution of the assigned budgets; identifies budget variances and recommends appropriate actions to comply with fiscal requirements and budget guidelines; analyzes costs of programs and services; and provides analytical information as required by administrative and program personnel and/or regulatory agencies.

The incumbents in this classification provide the school community with budget and financial information, which directly supports student learning and achievement.

The following alphabetical list of functions, duties and tasks is typical for this classification.

Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties and tasks from those set forth below to address business needs and changing business practices.

• Analyzes financial information related to assigned budgets (e.g., budget reports, ASB funds, expenditures, variances, projections) to identify budget variances, compile statistical information, identify long-term budgetary goals, and/or conform to established guidelines.
• Assists administrative staff and other school officials with proposed program changes to provide assistance to all levels of management in the resolution of assigned budget issues.
• Assists auditors by providing supporting documentation and/or information as needed.
• Assists staff with technical budgeting issues to provide support in preparing the information and data required for developing budgets, controlling expenditures and/or preparing budget revisions.
• Calculates cost allocations and projections for a variety of supplies, textbooks, personnel, etc. to determine the financial resources needed and/or used to accomplish the District's educational goals.
• Compiles statistical and budget data to develop budget recommendations, provide narratives, and/or ensure compliance with established regulatory guidelines.
• Develops special and regular financial reports to summarize budget and financial data for management and school official use in their decision-making processes.
• Distributes materials (e.g., budget forms, work papers) to support the needs of those involved in planning, submitting or reviewing budgets.
• Maintains manual and electronic files, documents and records (e.g., account structure, current and historical budget data, financial records) to provide up-to-date reference and audit trail.
• Monitors assigned budgets to ensure proper expenditures and compliance requirements.
• Participates in unit meetings, in-service training, workshops, etc. (e.g. CASBO) to convey and/or gather information required to perform job functions.
• Prepares a wide variety of written materials and electronic financial and budget information (e.g. expenditure reports, narratives, personnel worksheets, financial reports, state mandated reports) to document activities, provide reference, convey information, and comply with established financial, legal and/or administrative requirements.
• Prepares assigned budgets, including working with grants, and with program administrators in developing and maintaining program budgets; provide budgetary information to administration, board members and a variety of public organizations in compliance with established regulatory and/or program guidelines.
• Processes budget-related documents (e.g., time sheets, account transfers, encumbrances) by updating and distributing information, authorizing for action and/or complying with established accounting practices.
• Responds to inquiries of staff and administration regarding financial procedures to provide information, direction and/or referral for addressing inquiry.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.

KNOWLEDGE, SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• Government Accounting Standards Board (GASB)
• Generally accepted accounting/bookkeeping principles (GAAP)
• Financial analyses and/or budget analyses
• Advanced math
  
  
• English usage, grammar, punctuation, and spelling
  
  
• Accounting related software, including spreadsheets and word processing
• Principles and objectives of budget preparation
• Codes, laws, regulations, policies related to accounting
• Customer service principles and practices

Skills and Abilities to:

• Review and interpret highly technical information
  
  
• Perform accounting procedures and standard bookkeeping
• Prepare and maintain accurate records
• Gather, collate, and/or classify data
• Work with a diversity of individuals and/or groups in a variety of circumstances
• Problem solve situations and data to define issues and draw conclusions
  
  
• Establish and maintain effective working relationships
  
  
• Speak persuasively to implement desired actions
• Meet deadlines and schedules, including setting and adapting to changing priorities
  
  
• Maintain confidentiality
  
  
• Work as part of a team
• Be flexible to quickly adjust to changing situations
• Handle frequent interruptions
• Show attention to detail
• Provide quality customer service
  
  

RESPONSIBILITY:

Responsibilities include working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and monitoring budget expenditures.

Utilization of resources from other work units is often required to perform the job's functions.

There is a continual opportunity to impact the organization's services.

(At time of application and in addition to the Knowledge, Skills and Abilities listed above.)

EDUCATION REQUIRED:

High school diploma or equivalent.

EXPERIENCE REQUIRED:

Four (4) years of increasingly responsible experience in preparation of financial, auditing, or statistical record keeping and one year of recent use of spreadsheets.

Equivalency - Two (2) years of college level study in business administration, accounting, bookkeeping or related field from an accredited college or university can be substituted for one year of experience.

LICENSE(S) REQUIRED:

• None required

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District's applicable proficiency exam for the job class with a satisfactory score
• After offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through District's provider

SALARY SCHEDULE:

Classified Salary Range: 39

Work Calendar: 261 Days



TENTATIVE DATE FOR EXAMINATION - Thursday, May 14,2026 at 2:00 pm at the Madera Adult School.

*Materials Required :

1. Completed application

2. Proof of High School Diploma or Equivalency or college degree or transcript if completed

3. Resume

4. (2) Two Letters of Recommendation written for the position (dated within the last 2 years).

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to fill all three ranks, the Personnel Commission will consider outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the examination process.

The examination process will consist of a multiple-choice competency examination and a budget performance exercise, collectively weighted at 50 % each of the final overall score. Candidates must attain a minimum passing score of 70% on each examination component to qualify for placement on the Eligibility List.

The Eligibility List is valid for one (1) year from the certified date.

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded, but cannot be used in place of a completed application. All communication regarding this process will be delivered via email to the email address listed on your application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.

If you have any questions regarding the recruitment process, please contact the Interim Director of Classified Personnel, Mary Siegl, at (559) 675-4500 Ext 295 or email [email protected]

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment in which employees and job applicants are assured of equal access and opportunities, and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicants on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:

Prince Marshall, Executive Director of Student and Family Support Services

1820 Howard Road

Madera, CA 93637

559-416-5826

Closing Date/Time: Mon, 27 Apr 2026

Salary:

58756 - 77110 Yearly